Bilingual Administrative Assistant

Job Overview

We are seeking an Office Operations Coordinator to ensure the smooth functioning of daily administrative tasks and provide essential support to management. This role is ideal for a detail-oriented professional who excels in organization, communication, and cross-department coordination. The selected candidate will be a key point of contact within the office, contributing to an efficient and productive work environment.

Key Responsibilities

• Oversee day-to-day office activities, ensuring operations run efficiently.
• Act as a liaison between staff, suppliers, and external partners.
• Support leadership with scheduling, meeting coordination, travel arrangements, and document preparation.
• Organize and maintain internal records, including reports, financial documents, and compliance files.
• Manage office inventory, place orders, and coordinate with vendors for services and supplies.
• Assist HR with onboarding tasks, employee updates, and internal communications.
• Prepare reports, summaries, and content for internal and external presentations.
• Identify opportunities to improve administrative processes and support workflow optimization.

Requirements

• 2–4 years of administrative or office support experience.
• Bilingual proficiency in English and Spanish.
• Strong written and verbal communication in both languages.
• Proficiency in Microsoft Office and general office software.
• Basic accounting knowledge and familiarity with documentation procedures.
• Excellent organizational skills and ability to multitask effectively.
• Reliable, proactive, and adaptable to a fast-moving work setting.
• Experience in construction, real estate, or service-oriented industries is a plus.

Education

• Associate’s or Bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Additional training in HR or administrative systems is beneficial.

Perks & Benefits:

• Competitive salary based on experience
• 401(k) with company match
• Health, Vision, and Dental Insurance
• Paid Time Off & Holiday Pay
• Recognition programs and performance bonuses
• Opportunities for continuing education and career growth

At Colleague, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Colleague promotes individuals solely based on qualifications for the position to be filled.