What are the responsibilities and job description for the Legal Billing Specialist position at Coda Search│Staffing?
Responsibilities:
• Manage the firm’s Court-ordered time and expense submission process, ensuring accurate, timely, and compliant reporting.
• Review Court Orders, Common Benefit Orders, and billing protocols to establish submission requirements, deadlines, and billing guidelines.
• Compile, review, and audit attorney and staff time, expenses, pre-bills, and supporting documentation for accuracy, appropriate coding, and compliance.
• Coordinate with attorneys, paralegals, Accounting, and Senior Management to address billing and submission issues, obtain approvals, and finalize submissions.
• Create and maintain billing and submission schedules, matter numbers, task codes, billing rates, and related billing system information.
• Proactively communicate deadlines, outstanding items, and submission requirements firm-wide.
• Serve as a primary point of contact for timekeeping, billing, and Court submission matters, including researching and resolving related inquiries.
• Coordinate with Court-appointed CPAs, Special Masters, and other external administrators regarding audits, compliance reviews, and inquiries related to the firm’s time and expense submissions.
• Prepare and distribute monthly billing and submission reports under the guidance of Senior Management.
• Train and support new hires on timekeeping policies, procedures, and firm billing and expense platforms.
• Maintain accurate records and supporting documentation for billing, audit, litigation, and Court-related purposes.
• Assist with documentation for litigation and court appearances, as needed.
• Assist with ad hoc projects as needed.
You possess:
• Ability and experience to independently manage a high volume of projects and competing deadlines with accuracy and attention to detail.
• Excellent organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills with the ability to effectively interact with employees at all levels.
• Proficiency with accounting, billing, payables, timekeeping, and expense management platforms.
• Ability to interpret and apply Court Orders, billing protocols, and internal policies.
• Ability to maintain strict confidentiality and exercise sound judgment and discretion.
• Ability to work effectively under pressure in a fast-paced, team-oriented environment.