Public Service Specialist - Adult Probation (0926)

Purpose:

The purpose of the vision statement is to give an overall view of what we wish our organization to be. Our mission statement is the more specific method of meeting our vision.

Vision Statement:

Building relationships and enhancing lives to create a safer community.

Mission Statement:

The Mission of the Coconino County Adult Probation Department is to create a safer community by reducing the number of future crimes, thereby reducing the number of future victims. This is to be accomplished by providing to our clients individualized programming and supervision to include:

1. Cognitive-Behavioral education, treatment and supervision based upon individual assessment of risk and need.
2. Restorative justice to the community and victims.
3. Community and client involvement and collaboration.
4. Effective, quality-based methods of supervision. 
5. Measurable processes and outcomes.

Coconino County Pretrial Mission Statement:

To maximize Court appearance, public safety, and effective release practices.

Note: This position will be required to work a flexible schedule that includes night, weekend and holiday hours.
 
 ARIZONA CODE OF JUDICIAL ADMINISTRATION 
6-106_Amended_10-2023.pdf
 
Please watch this informational video related to this position. 
https://www.youtube.com/watch?v=khFAvL6O2sk

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

• Two years' experience in performing clerical or administrative work within subject area; OR
• Associate's degree and one year experience in performing clerical or administrative work within subject area; OR 
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

This position is non-exempt from overtime.

• Business English, spelling and arithmetic, punctuation and grammar
• Office practices and procedures

• Use of computer systems, Microsoft Suite, and other office machines
• Report preparation

• Compose correspondence dealing with technical and complex matters
• Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
• Prioritize, plan and carry out assignments
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with employees, other agencies and the public
• Follow written and verbal instructions
• Communicate effectively verbally and in writing