What are the responsibilities and job description for the Voter Services Specialist - Recorder (1126) position at Coconino County Sheriff's Office (Patrol)?
Nature of Work
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.
Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week during non-election periods and full time during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position.
Typical Duties
(Illustrative Only)
Minimum Qualifications
Two years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Additional Requirement: Must be able to complete a background check.
The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills. This is a front desk position that focuses heavily on in-person customer service.
Preferred Qualifications
This position is safety sensitive.
Knowledge, Skills And Abilities
Considerable knowledge of:
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
Have you worked in a Voter Registration office before in an administrative capacity (this does not include being a poll worker on Election Day)?
If you answered "Yes" to Question #1, which elections did you work? Make sure this is reflected on your application.
03
Do you have experience with AVID voter registration software?
Please describe your experience with voter registration software. Make sure this is reflected on your application.
05
Please describe your customer service experience. Make sure this is reflected on your application.
06
Do you have experience with Microsoft Excel?
Please describe a problem that you solved or a project that you managed by using Microsoft Excel
Required Question
Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.
Note: This position is in the Voter Services Division of the Recorder's Office. This position will be part time 20 hours per week during non-election periods and full time during election cycles (normally scheduled in even numbered years). Due to the change in hours during elections, this position is benefit eligible. United States citizenship is a requirement for this position.
Typical Duties
(Illustrative Only)
- Receives, sorts, files and retrieves forms, correspondence and documents
- Compiles reports and summaries of work
- Updates, checks and completes records, forms and documents
- Verifies discrepancies and makes corrections
- Processes documents to update and maintain files and records
- Researches records and disburses information
- Processes & distributes confidential and sensitive documents
- Establishes and maintains complex filing systems
- Composes, formats and types routine correspondence, reports and other documents
- Operates and maintains a variety of office equipment
- May perform data entry
- May record and document proceedings
- May orient and train other clerical staff
- May coordinate calendars, schedules, meetings, training and travel arrangements
- May maintain account records, cash control, accounts receivable and accounts payable
- May assist other agencies and the public with information forms and other department resources and explaining procedures
- May answer incoming phone calls
- May order, receive and distribute office and program supplies
Minimum Qualifications
Two years' experience in performing clerical or administrative work within subject area; OR, Associate's degree and one year experience in performing clerical or administrative work within subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Additional Requirement: Must be able to complete a background check.
The ideal candidate will have experience using AVID voter registration database software, experience working a federal election, familiarity with federal and state of Arizona election laws, and is a team player with excellent customer service and data entry skills. This is a front desk position that focuses heavily on in-person customer service.
Preferred Qualifications
- Experience with AVID voter registration database software
- Experience working an election in an administrative capacity (not a poll worker on election day)
- Customer service experience
- Data Entry/Excel Experience
This position is safety sensitive.
Knowledge, Skills And Abilities
Considerable knowledge of:
- Business English, spelling and arithmetic, punctuation and grammar
- Office practices and procedures
- Use of computer systems, Microsoft Suite, and other office machines
- Report preparation
- Compose correspondence dealing with technical and complex matters
- Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
- Prioritize, plan and carry out assignments
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
Have you worked in a Voter Registration office before in an administrative capacity (this does not include being a poll worker on Election Day)?
- Yes
- No
If you answered "Yes" to Question #1, which elections did you work? Make sure this is reflected on your application.
03
Do you have experience with AVID voter registration software?
- Yes
- No
Please describe your experience with voter registration software. Make sure this is reflected on your application.
05
Please describe your customer service experience. Make sure this is reflected on your application.
06
Do you have experience with Microsoft Excel?
- Yes
- No
Please describe a problem that you solved or a project that you managed by using Microsoft Excel
Required Question