Administrative Assistant

Job description:

We are seeking a proactive and organized Administrative Assistant to become an important part of our team at the Baton Rouge Campus of Coastal Truck Driving School. This role is crucial for maintaining smooth daily operations, offering both administrative support to our team and a friendly welcome to our visitors and callers.

Key Responsibilities:

• Greet and assist students, visitors, and prospective applicants in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls.
• Schedule appointments for admissions, testing, and other campus services.
• Maintain a welcoming, organized, and professional front desk area.
• Perform weekly printing and preparation of classroom and administrative materials.
• Enter, update, and maintain accurate student records and data.
• Verify student attendance records and maintain student files in accordance with company policies.
• Scan, copy, file, and organize physical and electronic documents.
• Process incoming and outgoing mail and deliveries.
• Respond to emails and route inquiries to the appropriate staff member.
• Coordinate with instructors and administrators regarding schedules and student needs.
• Prepare classroom materials and instructor packets.
• Contact prospective students to confirm appointments and follow up on missed appointments.
• Assist with testing schedules and examiner appointments.
• Update bulletin boards and campus communications.
• Maintain office supplies and notify management when inventory requires replenishment.
• Monitor the lobby and ensure visitors follow campus sign-in procedures.
• Perform light data entry using student management systems and Microsoft Office applications.
• Assist campus staff with general administrative duties, special projects, and daily office operations.
• Handle confidential student and company information with professionalism and discretion.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous receptionist, front desk, customer service, or administrative experience preferred.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Proficiency with Microsoft Word, Excel, Outlook, and other standard office equipment.

Job Details:

• Employment Type: Full-time.

Work Schedule:

• Monday to Friday (No nights or weekends required).

Work Location: This position is based in person at our Baton Rouge Campus.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Customer Service: 2 years (Required)
• Administration: 1 year (Required)

Join our team and play a vital role in the smooth running of our campus, supporting both staff and students in achieving their educational and professional goals. We encourage you to apply if you are organized, adept at multitasking, and have a professional demeanor.

Pay: $13.00 - $14.00 per hour

Expected hours: 40.0 per week

Work Location: In person

Salary : $13 - $14