What are the responsibilities and job description for the File Clerk position at CNC Automation?
Records Clerk (Remote) — Primary standardized title: Records ClerkIndustry: Manufacturing Industrial Automation. Sector: CNC machining, production support, and engineering document control. We operate in a regulated, quality-driven environment that relies on accurate records, controlled documentation, and timely access to technical files across distributed teams.About the OpportunityWe are seeking a detail-oriented remote Records Clerk to support document and records workflows for a fast-paced industrial automation company. This is a fully remote role open to candidates across the United States; you will manage both electronic and limited physical records, enforce naming/versioning standards, and maintain document integrity to support operations, quality, and audits.Role ResponsibilitiesProcess, scan, index, and upload incoming documents and drawings into the company Document Management System (DMS) with accurate metadata and naming conventions.Maintain and organize electronic and physical filing systems—apply version control, retention schedules, and access permissions.Perform data entry and validation tasks to ensure completeness and accuracy of records; correct discrepancies and escalate issues as needed.Run periodic file audits and prepare documentation to support internal and external quality audits (e.g., ISO-aligned processes).Support cross-functional teams (engineering, production, quality) by retrieving, routing, and distributing documents on request and supporting Controlled Document change workflows.Recommend and help implement small process improvements to reduce retrieval times, improve indexing quality, and increase digital-first adoption.Skills QualificationsMust-HaveProven experience in records management or document control for an operational/technical environmentProficient with Microsoft Excel for tracking and reconciliationExperience using SharePoint or equivalent cloud storage and collaboration platformsFamiliarity with Adobe Acrobat for PDF handling and redactionExperience with OCR software and high-volume scanning workflowsStrong data entry accuracy and working knowledge of document version control and retention policiesPreferredExperience with DocuWare, Laserfiche, or other enterprise DMS platformsPrevious exposure to manufacturing, engineering, or quality-management document workflowsFamiliarity with ERP document integrations (e.g., SAP) or ISO 9001 document control practicesBenefits Culture HighlightsRemote-first environment with flexible scheduling to support work-life balance across U.S. time zonesHome office stipend and standard remote tech supportOpportunities to cross-train into document control, quality, and operations support functionsWe are looking for conscientious candidates who take pride in accuracy and who can help keep critical engineering and production records organized, accessible, and compliant. If you have strong attention to detail, proven document handling experience, and thrive in a remote operational support role, we encourage you to apply.
Salary : $18 - $21