What are the responsibilities and job description for the Executive Office Administrator position at CMU Health?
If you love order, details, and making things run like magic - this is your role!
The Executive Office Administrator oversees and coordinates key administrative functions within the Executive Office, providing high-level support to the Interim Executive Director and other members of the executive leadership team as needed. This role serves as a central coordination point for executive operations, ensuring seamless communication, prioritization, and execution of high-level initiatives. The position requires a high degree of professionalism, discretion, and the ability to manage complex and sensitive matters in a dynamic, fast-paced environment.
What You'll Do
- Ensures that the Interim Executive Director has access to the daily, weekly and monthly reports showing status of key performance indicators, either by creating or requesting from others.
- Partners with HR to develop employment contracts, ensuring alignment with agreed-upon terms and facilitating legal review and approval.
- Serves as the administrator of the contract database, provides approved drafts to the Interim Executive Director for review and signature, monitors for final executed copy, uploads to the contract database, and notifies appropriate internal and external parties.
- Assists in creating agenda and minutes for meetings in which the Interim Executive Director facilitates, including but not limited to Board, Board Finance Committee, A-Team Finance, A-Team, the CMED/CMEP Collaboration meeting and other joint meetings with founding members or key community partners.
- Provides a wide range of complex office administration and support to the Interim Executive Director including monthly credit card reconciliation and planning special projects or events.
- Creates, maintains and updates Administrative Team filing systems, both paper and electronic, including but not limited to those for contracts, issues and other unplanned matters, legal research/topics, budget, revenue and expense, and others.
- Manage complex calendars, arrange for meetings, and resolve appointment conflicts.
- Create letters and memos involving complex operational and legal matters.
- Administration of time recording for assigned members of the A-Team and others.
- Performs other general clerical work, including answering the phone and taking messages, word processing, copying, typing, filing and record keeping, making travel arrangements, opening and distributing mail.
What You'll Bring
- Associate’s degree required; bachelor’s degree preferred, or applicable professional certificate from an Administrative/Business (related).
- Applicable experience working in an office environment, utilizing clerical resources and technologies. Excellent written and verbal communications, strong computer skills, and time/stress management skills.
- Preferred bachelor’s degree or higher in an administrative/business or health care (related) program preferred.
CMU is an AA/EO institution, providing equal opportunity to all persons, including minorities, females, veterans, and individuals with disabilities.