Administrative Assistant

About the Role

As an Administrative Assistant at CME Associates, you'll serve as the operational backbone for our engineering teams, ensuring seamless coordination and efficient office operations. You'll be the go-to resource for project coordination, client communications, and administrative support that enables our engineers to focus on delivering exceptional results.

This hybrid role offers the perfect balance of in-office collaboration and remote flexibility, allowing you to connect with team members while maintaining productivity from your preferred work environment. You'll join a supportive administrative team while working closely with engineering professionals across multiple disciplines.

We're looking for someone who sees administrative work not as tasks to complete, but as opportunities to enable excellence—someone who understands that smooth operations are the foundation of successful engineering projects.

Key Responsibilit

• iesManage complex calendars, schedule meetings, and coordinate appointments for engineering project te
• amsPrepare, edit, and format technical documents, reports, and presentations with precision and attention to det
• ailCoordinate project documentation including contracts, proposals, and compliance materi
• alsServe as primary point of contact for client communications, providing professional and responsive serv
• iceOrganize and maintain both digital and physical filing systems for projects and administrative reco
• rdsAssist with preparation for client meetings, including material preparation and logistics coordinat
• ionProcess expense reports, timesheets, and other administrative documents accurately and efficien
• tlyCoordinate travel arrangements for team members attending project sites or client meeti
• ngsManage office supplies inventory and place orders as needed to maintain operational efficie
• ncySupport the planning and execution of company events, meetings, and training sessi
• onsAssist with onboarding new team members and providing administrative orientat
• ionHandle confidential information with discretion and professional

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Required Qualific

ationsEducation & Expe

• rienceAssociate's degree in Business Administration, Office Management, or related field (Bachelor's pref
• erred)2 years of experience in an administrative support role, preferably in a professional services envir
• onmentProven track record of managing multiple priorities in a fast-paced s

ettingTechnical

• SkillsAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Ou
• tlook)Experience with document management systems and cloud-based collaboration
• toolsStrong technical aptitude with ability to quickly learn new software and s
• ystemsExcellent typing speed (60 WPM) with high ac

curacyProfessional Compet

• enciesExceptional organizational skills with meticulous attention to
• detailSuperior written and verbal communication abi
• litiesStrong problem-solving skills and resourcef
• ulnessAbility to maintain confidentiality and handle sensitive information appropr
• iatelyProfessional demeanor with excellent customer service orien
• tationAbility to work independently and as part of a collaborativ

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Preferred Quali

• ficationsExperience in engineering, architecture, or professional services en
• vironmentFamiliarity with project management software (e.g., Asana, Trello, MS
• Project)Knowledge of basic accounting principles or experience with expense reportin
• g systemsExperience coordinating meetings and events for technical prof
• essionalsCertificate in Office Administration or related professional de

vel