Flexible Administrative Assistant (Part-Time)

Location: Lavelle, PA
Company: Clover Field Services LLC
Base Pay: $18.00 - $22.00 per hour
Employment Type: Part-Time (W-2)

Flexible Schedule. Independent Work. Growth Opportunity.

Clover Field Services LLC is seeking a dependable and organized Administrative Assistant to support our growing businesses in inspection, fabrication, and training services.

This position begins as approximately one day per week (about six hours per week) with a strong possibility of increasing to multiple days per week as the company continues to grow. We anticipate the position expanding to approximately three days per week within the next year.

We are looking for someone who enjoys working independently, takes pride in staying organized, and appreciates a flexible work environment built on trust, accountability, and mutual respect.

We believe in hiring capable people, providing the tools and training they need to succeed, and allowing them the freedom to manage their responsibilities without constant supervision.

Compensation & Benefits

· Base pay of $18.00 to $22.00 per hour depending on experience, qualifications, and demonstrated ability.

· Mileage reimbursement for approved business travel.

· Training provided for the right candidate.

What Makes This Position Different?

· You choose your workday each week (Monday through Friday).

· You choose your working hours.

· Your schedule may vary from week to week.

· Minimal supervision and no micromanagement.

· Opportunity to grow with a rapidly expanding organization.

· Employees are trusted to manage their responsibilities independently.

· Exposure to multiple businesses and industries, including inspection, fabrication, and professional training.

Employees must submit their preferred work schedule no later than Wednesday at the end of the business day for the following work week.

Occasional weekend work may be available; however, weekend hours are compensated at the employee’s regular hourly rate unless total hours worked exceed 40 hours in a work week. Overtime or Weekend hours may be offered, but are not required for this role.

Responsibilities

· Filing and document organization

· Scanning and digitizing records

· Data entry

· Invoice preparation

· Accounts receivable follow-up

· Scheduling appointments

· Email management

· Customer service phone calls

· Spreadsheet creation and maintenance

· Social media support

· Training record management

· Quality management system document control

· General office organization and administrative support

Approximately 50% of the work will involve computer-based administrative tasks, and the remaining 50% will involve physical filing, organization, and document management.

Qualifications

· Strong organizational skills

· Reliable and self-motivated

· Detail-oriented

· Able to work independently

· Good communication skills

· Comfortable learning new software and processes

· Valid driver’s license

· Professional references required

Experience in an office environment is preferred but not required. We are willing to train the right candidate.

Applicants for whom English is a second language are encouraged to apply. We value reliability, organization, professionalism, and a willingness to learn. The ability to communicate effectively in a business environment is important, but English need not be your first language.

Experience with any of the following is helpful:

· Microsoft Word

· Microsoft Excel

· Microsoft Outlook

· QuickBooks

· Google Workspace

Ideal Candidate

The ideal candidate values flexibility, takes ownership of their work, and enjoys helping small businesses stay organized and efficient.

Success in this position means:

· Maintaining organized physical and electronic records

· Keeping invoices and administrative tasks current

· Supporting training documentation and recordkeeping

· Assisting with accounts receivable activities

· Reducing administrative workload for company leadership

· Working independently with minimal supervision

· Continuously improving office organization and efficiency

About Us

This position supports the operations of Clover Field Services LLC, Innovative Excellence LLC, and Poundtown Piling Fabrication LLC.

Our companies provide inspection, fabrication, welding, and professional training services throughout the region. We are committed to quality, professionalism, and continuous growth. We believe in treating employees as valued members of the team and providing opportunities for personal and professional development as the organization expands.

To Apply

Please submit:

· Resume with professional references

· A brief introduction telling us about yourself and why this opportunity interests you

Applications will be accepted through June 30, 2026.

Applications may be submitted by email to:

shawn.barrett@cloverfield.us

We welcome applications from stay-at-home parents, retirees, college students, experienced administrative professionals, individuals returning to the workforce, and applicants for whom English is a second language. We are committed to creating an environment where motivated people can learn, contribute, and grow within the organization.

Pay: $18.00 - $22.00 per hour

Benefits:

• Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18 - $22