Association Coordinator

Salary: $42,000-$52,000 (based on experience)The Association Coordinator supports the operational success of multiple nonprofit client associations. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, balances day-to-day administrative responsibilities, can independently manage projects, and enjoys working closely with a team to deliver high-quality member experiences, programs, and events.Location:Baltimore Office; will consider hybrid remote down the roadTravel: Required - 20%Key ResponsibilitiesManage databases, records, reporting, and general administrative functionsCommunicate with members, prospective members, and other stakeholders via email, phone, and mailDevelop and maintain association website contentAssist with board meeting preparations and materials, including scheduling and logisticsDevelop and implement annual communication and marketing plans, including email newsletters/updates and social media postingReview, analyze, and disseminate information relevant to members through reportsSupport committees and advance programs, projects, and initiatives to completionDraft, edit, and proofread professional correspondence, reports, and presentationsSupport the planning and execution of professional development activities such as conferences, workshops, and webinarsManage event logistics, including venue and vendor coordination, ordering materials and catering, handling registration, creating attendee lists, assembling supplies, and shipping event itemsProvide on-site event support as needed to ensure smooth executionAssist with financial tasks such as reconciling invoices, processing payments, and tracking expensesCollaborate with internal staff to ensure smooth day-to-day operationsQualifications & SkillsHighly organized, self-directed, and able to manage multiple priorities and deadlinesStrong written and verbal communication skillsExcellent interpersonal and customer service skills with a professional demeanorComfortable working independently while collaborating as part of a teamStrong time-management, and problem-solving skillsTech-savvy with proficiency in Microsoft Word, Excel, Outlook, and PowerPoint; database management experience required (website/content management experience preferred); social media marketing and management for organizations preferredAbility to maintain professionalism in stressful situationsAbility to think strategically and exercise sound judgmentEducation & ExperienceBachelors degree required or 4 years of direct experience in hospitality, nonprofits, or related fieldMinimum of 2 years of association or nonprofit management experience preferredBenefitsHealth and dental insurance401(k)Paid time offPaid holidays (10-12)

Salary : $42,000 - $52,000