Healthcare Preparedness Coordinator

Location: Elkridge, MD

Position Type: Full-time (Hybrid)

Shift/Hours: 40 Hours per week; Day/8 hrs.

Salary/Rate: $64,000-$75,000

About MHA

The mission of the Maryland Hospital Association (MHA) is to serve Maryland’s hospitals and health systems through collective action to shape policies, practices, financing, and performance to advance health care and the health of all Marylanders. MHA advocates for members and their constituents – caregivers, patients, and communities – before state legislative and regulatory bodies. MHA also aids member organizations in their shared efforts – both within the field and in concert with other stakeholders in the private and public sectors – to improve the quality and cost-effectiveness of health care services.

Job Summary

The Maryland Hospital Association has an exceptional opportunity for a qualified Regional Healthcare Preparedness Coordinator – Region IV Health and Medical Coalition focused on Maryland’s Eastern Shore. If you are a detail-focused, business and operations-minded, high-energy, individual wanting to start, and build a career in emergency management, then this may be a fantastic opportunity for you!

This is a full-time, grant funded position through Fiscal Year 2027 (June 30, 2027) that has been in place since 2019 through the Administration for Strategic Preparedness and Response (ASPR) Hospital Preparedness Program (HPP). Position renewal is dependent upon the availability of grant funds. This is a hybrid position with the expectation that you will need to be able to work in Region IV as well as the main office in Elkridge, MD periodically for coalition meetings, site visits with members, and events.

Healthcare Coalitions seek to incentivize diverse and often competing healthcare organizations to work together to improve overall healthcare system preparedness. As a Preparedness Coordinator, you will play an active and significant role in preparing our critical medical infrastructure. You will also serve as the conduit between the Coalition, state government, and community stakeholders to lead and develop regional preparedness efforts. This includes, but is not limited to, facilitating coordination amongst regional partners, participating in regional and state-level projects and committees, coordinating emergency preparedness/response activities, and ensuring compliance with ASPR’s HPP grant regulations.

Essential Duties and Responsibilities

Grants management – 40% of time

• Track and complete HPP grant deliverables
• Develop and recommend a procurement strategy based on regional gaps and needs
• Prepare and monitor the annual Healthcare Coalition budget
• Lead and manage the procurement of goods and services

-Request formal quotations from vendors

-Document procurement justifications according to HPP Procurement Policy

-Manage the development and expensing of the emergency preparedness budget

Build and sustain strong relationships – 20% of time

• Lead and promote a common operating picture and information sharing during operational disaster responses affecting the region
• Identify and maintain contact information for community response partners, coalition members, and other stakeholders
• Manage situational awareness and alerting functions via the Coalition Everbridge system

Planning – 10% of time

• Collaborate with regional leadership in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies
• Review and update regional plans

Training and exercise – 10% of time

• Collaborate with regional leadership in the creation, development, education, training, and implementation of disaster plans that are in alignment with state and other regulatory agencies
• Develop a Coalition training and exercise plan
• Conduct Coalition training and exercises as necessary
• Evaluate training and exercise events following HSEEP guidelines 

Administrative – 10% of time

• Develop reports and presentations pertaining to Coalition meetings, workgroups, trainings, etc.
• Lead and facilitate Coalition meetings, workgroups, trainings, etc.
• Develops meeting agendas, minutes, and attendance

Inventory management – 10% of time

• Ensure operational readiness of all Coalition equipment to include, but not limited to, assisting with preventative maintenance and warehouse cycle counts
• Coordinate and monitor warehouse receiving and deployment

Education and Experience

• Bachelor’s degree or equivalent work experience
• At least 2 years of full-time work experience in health care, public health, grants management or a related field



Qualifications

• Completion of FEMA ICS 100, 200, 700, and 800 by start date
• Ability to work independently, and meet defined goals, objectives, and deadlines
• Excellent ability to communicate verbally and in writing to individuals as well as large groups
• Proficient in Microsoft Word, Excel, and PowerPoint
• Proven organizational and operational skills, and a keen attention to detail
• Must be within commuting distance of your Coalition region and have a valid driver’s license and ability to travel as needed within the region and to the corporate office, when required.

Benefits

The Maryland Hospital Association offers our employees a low-cost, comprehensive benefits package (health, dental, vision insurance), a 401(k) with employer-matching contributions, and more.

EEO Statement

MHA is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Visit us online at www.mhaonline.org to find out more about our organization.