Accounts Payable Clerk

Position Summary

The Accounts Payable (AP) Clerk is responsible for the accurate and timely processing of purchase order (PO) and non-purchase order invoices, ensuring payments are made in accordance with company policies, internal controls, and vendor terms. This position plays a key role in maintaining strong vendor relationships, reconciling accounts, and supporting continuous process improvement within the Accounts Payable function.

In addition, this role serves as the backup for the Hog Payment Specialist, which involves assisting with the reconciliation of daily hog harvest data, verifying payments to producers, and analyzing data variances. Strong analytical and Excel skills are essential to perform these duties accurately and efficiently.

Key Responsibilities 

Account Payable Processing

• Review, verify, and process purchase order and non-purchase order invoices in SAP in a timely and accurate manner.
• Match invoices to POs and goods receipts; resolve discrepancies by working with Purchasing, Receiving, and Cost Accounting.
• Process non-PO invoices ensuring appropriate GL coding, cost centers, and approval workflows are followed.
• Manage and reconcile vendor statements to ensure accounts are current and all invoices are processed for payment.
• Prepare weekly payment runs (ACH, checks, wires) ensuring compliance with internal approval thresholds.
• Maintain and update vendor master data in SAP in collaboration with the Vendor Master Team, ensuring accurate tax IDs, payment terms, and banking details.
• Research and resolve invoice and payment inquiries from vendors and internal departments promptly and professionally.
• Support the month-end close process by preparing AP accruals, reviewing GR/IR reports, and ensuring all invoices are posted to the correct period.
• Monitor aging reports and identify items requiring follow-up or escalation.
• Ensure compliance with internal controls, company policies, and audit requirements.

Hog Payment Specialist Backup Duties 

• Assist in the daily reconciliation of hog harvest data, ensuring producer payments are accurate and supported by production data.
• Review and analyze discrepancies between harvested hog quantities, weights, and payment calculations.
• Support data imports and verification of pricing and settlements within SAP or related systems.
• Work closely with the Hog Procurement and Accounting teams to ensure accuracy and timeliness of payments.
• Provide analytical support during audits or investigations related to producer payments.

Systems and Tools

• Use SAP for invoice entry, matching, vendor management, and reporting.
• Utilize Concur Invoice for automated invoice routing, approvals, and vendor communication.
• Maintain strong proficiency in Microsoft Excel (pivot tables, v-lookups, formulas, and data reconciliation) for reporting and analysis.

Additional Responsibilities 

• Support process improvements and automation initiatives within Accounts Payable.
• Maintain organized and complete electronic records of invoices and payments.
• Assist with vendor setup and ensure W-9 compliance for 1099 reporting.
• Participate in internal and external audits by providing requested documentation and explanations.
• Cross-train with other AP and Finance staff to ensure department coverage.

Qualifications

• Education: Associate degree in Accounting, Finance, or related field preferred; equivalent experience accepted.
• Experience: Minimum 2–4 years of Accounts Payable experience in a mid- to large-sized organization.
• Systems: Experience with SAP and Concur Invoice strongly preferred.
• Technical Skills: Advanced proficiency in Microsoft Excel (pivot tables, lookups, formulas, and reconciliation).
• Analytical Skills: Strong attention to detail and ability to reconcile large data sets accurately.
• Interpersonal Skills: Excellent communication and collaboration abilities with internal departments and external vendors.
• Organizational Skills: Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.