What are the responsibilities and job description for the Administrative Assistant to Assistant Principals position at Cleburne ISD?
Job Title: Administrative Assistant to Assistant Principal Wage/Hour Status: Nonexempt
Reports to: Assistant Principal Pay Grade: Para 2 Days: 187
Dept./School: Assigned Campus Date Revised: 07/23/2026
Primary Purpose
Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience
One to three years' secretarial experience, preferably in public education environment
Major Responsibilities And Duties
Records, Reports, and Correspondence
Monitor the work of campus secretaries and clerical aides.
Equipment Used
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Reports to: Assistant Principal Pay Grade: Para 2 Days: 187
Dept./School: Assigned Campus Date Revised: 07/23/2026
Primary Purpose
Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles
Experience
One to three years' secretarial experience, preferably in public education environment
Major Responsibilities And Duties
Records, Reports, and Correspondence
- Prepare written correspondence, forms, schedules, or reports using a personal computer.
- Prepare instructional materials, meeting agendas, honor rolls, and campus communication as requested, using typewriter or personal computer.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to the central office according to established deadlines.
- Maintain a school calendar of events.
- Schedule meetings and appointments and maintain a calendar for the assistant principals.
- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
- Maintain confidentiality.
Monitor the work of campus secretaries and clerical aides.
Equipment Used
Personal computer, printer, copier, fax machine, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.
Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.