What are the responsibilities and job description for the Assistant Controller position at Cleary University?
Assistant Controller
Position Overview:
Cleary University is seeking a highly motivated and detail-oriented Assistant Controller to join our Finance Team. The Assistant Controller will support the Controller in overseeing the institution’s accounting operations, financial reporting, compliance, and internal controls. This role is pivotal in ensuring the accuracy and integrity of financial data and contributing to the overall financial stability and success of the University.
About Cleary University:
Cleary University is a private, non-profit business university dedicated to providing practical, career-focused education through innovative programs and community engagement. Our mission is to prepare students for leadership in a rapidly changing world through academic excellence, experiential learning, and ethical practice.
Key Responsibilities:
1. Financial Reporting and Analysis:
- Assist in the preparation of monthly, quarterly, and annual financial statements.
- Ensure all financial reports are accurate, timely, and compliant with GAAP and institutional policies.
- Conduct financial analysis and present findings to senior management.
- Assist with financial reporting for grants, restricted funds, and compliance filings.
2. Accounting Operations:
- Oversee daily accounting functions, including accounts payable, accounts receivable, and general ledger maintenance.
- Assist with month-end and year-end closing processes.
- Review account reconciliations, journal entries, and supporting documentation for accuracy.
- Support cash management activities, including bank reconciliations and monitoring of liquidity.
3. Internal Controls and Compliance:
- Ensure compliance with federal, state, and local regulations, as well as institutional policies.
- Maintain and strengthen internal controls to safeguard University assets.
- Assist in the preparation for external audits and coordinate audit activities.
- Support compliance with federal and state grant requirements, including reporting and recordkeeping.
4. Budgeting and Forecasting:
- Assist in the development of the annual budget and multi-year financial forecasts.
- Support departments in budget preparation and management.
- Monitor actual results against budget and provide variance analysis.
5. Team Leadership:
- Supervise accounting staff, providing guidance, support, and professional development.
- Foster a collaborative, efficient, and positive work environment within the Finance team.
- Cross-train staff and promote continuous improvement in financial operations.
6. Financial Systems and Processes:
- Identify opportunities to enhance efficiency through improved systems and processes.
- Assist in the implementation and optimization of the University’s ERP and financial software systems.
- Train staff on financial systems, policies, and procedures.
7. Cross-Department Collaboration:
- Work closely with departments such as Financial Aid, Human Resources, Athletics, and Student Services to ensure the accuracy of financial transactions and reporting.
Supervises:
Senior and Staff Accountants, Business Office Service Representatives
Supervised by:
Controller
Qualifications:
- Bachelor’s degree in Accounting, Finance, or related field required.
- CPA or CMA certification preferred.
- Minimum of 5 years of progressive accounting experience, preferably in higher education or a non-profit environment.
- Supervisory experience required or strongly preferred.
- Strong knowledge of GAAP and financial reporting standards.
- Proficiency in financial software, ERP systems (such as Ellucian, Jenzabar, or Workday), and Microsoft Office Suite (particularly Excel).
- Excellent analytical, problem-solving, and organizational skills.
- Strong attention to detail and a high degree of accuracy.
- Effective communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
Working Conditions:
- Office setting with occasional requirements to attend meetings or events on campus.
- Hybrid schedule available after training period.
- Occasional evenings or weekends during audit, year-end, or budget cycles.
Employment Details:
FLSA Status: Exempt
Employment Type: Full-time, Salary
Location: Howell, Michigan (Hybrid)
Salary Range: Commensurate with experience
Employment Type: Full-time, Salary
Location: Howell, Michigan (Hybrid)
Salary Range: Commensurate with experience
Application Process:
Interested candidates should submit a cover letter, resume, and three professional references to [insert email address].
Cleary University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.