Payroll and AP Specialist

Payroll and AP Specialist

Clear Cloud Solutions Inc. seeks a highly detail-oriented Payroll & AP Specialist who values accuracy, to ensure timely and compliant payroll processing while efficiently managing accounts payable and vendor obligations. This role combines payroll management and accounts payable responsibilities to maintain accurate financial records and support smooth cash-flow operations.

The ideal candidate will thrive in a growing and challenging environment, possess strong analytical skills, and have a solid understanding of payroll processes and accounts payable best practices.

Key Traits:

• Strong attention to detail

• High level of organization

• Reliable and conscientious

• Logical and analytical thinking

• Comfortable with routine tasks

Key Responsibilities:

• Review, process, and manage payroll for 60 employees, ensuring accuracy and compliance with company policies, federal, multi-state, local, and prevailing wage regulations.

• Oversee timekeeping systems to ensure accurate recording of employee hours worked for job costing.

• Process employee benefit deductions such as health insurance, retirement contributions, etc.

• Update employee information within the payroll system, including new hires, terminations, and changes to pay rates.

• Manage full-cycle accounts payable processes, including invoice receipt, three-way matching, coding, approval routing, and timely payments.

• Reconcile vendor statements and resolve discrepancies with suppliers.

• Maintain accurate vendor records and assist with 1099 preparation and reporting.

• Work closely with the payroll function to ensure proper allocation of labor-related expenses and vendor payments.

• Assist in month-end closing processes related to payroll and accounts payable.

• Generate reports on payroll and AP activity for management review.

• Ensure compliance with tax filings and payroll-related reporting requirements.

• Collaborate with HR to update employee payroll data and resolve discrepancies.

• Compile and submit Prevailing Wage Certified Payroll reports to DIR and LPCtracker.

• Perform other basic payroll and accounts payable duties as assigned.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.

• 7 years of experience in accounting/payroll, with at least 5 years handling payroll and accounts payable preferred.

• Proficiency in QuickBooks, TSheets, and Intuit Enterprise Suite.

• Strong knowledge of DCAA, GAAP, and payroll compliance.

• Highly proficient in Excel (formula functions, pivot tables, and charts).

• Effective communication skills and a team-oriented mindset.