Administrative Assistant (Temporary (possible temp-perm)

Classic Westchester is seeking a highly organized and dependable Administrative Assistant to support one of our clients.  This role will be working in the company’s headquarters in a very busy legal department in Hoffman Estates, IL. This is an on-site, temporary position ideal for someone who thrives in a fast-paced, demanding environment and enjoys keeping things running smoothly behind the scenes.  This individual is a ‘does what its takes’ to get the job done.  Must be flexible and willing to work overtime. 

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate communications using MS Outlook.
• Review and prioritize incoming emails to ensure timely attention to critical matters.
• Assist the legal department by organizing and distributing Certificates of Insurance and related documentation.
• Provide general administrative support including document tracking, filing, and correspondence management.
• Maintain professionalism and discretion while juggling multiple priorities under tight deadlines.

Qualifications:

• Minimum 2 years of administrative assistant experience.
• Proficiency in MS Suite (MS Outlook for scheduling meetings).
• Excellent organizational, multitasking, and communication skills.
• Proven ability to adapt quickly, stay calm under pressure, and maintain attention to detail.
• Dependable, punctual, polished, and eager to take initiative.

If you’re ambitious, flexible, and ready to jump into a role where every day is different, we’d love to hear from you!