Bilingual Administrative Assistant

Key Responsibilities

• Provide day-to-day administrative support to the office team and plant leadership.
• Answer phones, greet visitors, and respond to routine inquiries in English and Spanish.
• Schedule meetings, maintain calendars, and coordinate appointments and visitor logistics.
• Prepare correspondence, reports, and spreadsheets. Enter data and keep electronic and paper records up to date.
• Help communicate schedules, announcements, and routine instructions to English- and Spanish-speaking employees.
• Track office supplies, place orders as needed, and follow up with vendors on deliveries.
• Handle employee and company information confidentially and direct sensitive inquiries to the appropriate department.

Qualifications

• Bilingual in English and Spanish, with the ability to communicate clearly in both languages in person and/or by phone.
• Previous experience in administrative support, office coordination, or reception.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong attention to detail and the ability to manage competing priorities and follow through on assignments.
• Experience working in a manufacturing, warehouse, or other industrial environment preferred.