What are the responsibilities and job description for the Administrative Assistant position at Brightbill Body Works?
Company Description Brightbill Body Works, Inc. is a long-standing school bus and commercial bus dealer that has served the transportation industry since 1919. The company offers new and used school buses, commercial buses, shuttle buses, and a wide range of specialty vehicles. Brightbill represents leading manufacturers including Blue Bird and Micro Bird. Its customers include schools, transit providers, churches, assisted living facilities, and other organizations needing safe, reliable, and customized transportation solutions.
Role Description The Administrative Assistant role is a full-time, on-site position based in Lebanon, PA. This role is responsible for providing general administrative and clerical support, including answering and routing phone calls, greeting visitors, managing correspondence, and maintaining records and files. The Administrative Assistant will assist with scheduling, data entry, document preparation, and basic office organization to support daily operations and leadership. The role may also include coordinating meetings, managing office supplies, and assisting with internal communication across departments. This position supports a busy sales and service environment and contributes to efficient, professional front-office operations.
Qualifications
- Experience in the transportation field is required.
- Candidates should possess strong Administrative Assistance and Clerical Skills for managing records, documentation, and office workflows.
- Candidates should possess professional Phone Etiquette and Communication skills for interacting with customers, vendors, and team members.
- Candidates should possess Executive Administrative Assistance capabilities for supporting leadership with scheduling, correspondence, and meeting coordination.
- Proficiency with basic office software (e.g., Microsoft Office or similar tools) and accurate data entry skills.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment.
- Ability to work on-site in Lebanon, PA, collaborate with a diverse team, and maintain a professional and customer-focused demeanor.
- Prior experience in an administrative or office support role is preferred; experience in transportation or automotive industries is a plus.
- High school diploma or equivalent required; additional business or office administration training is beneficial.