Corporate Legal Administrative Assistant

Clark Hill PLC’s Chicago office is seeking an experienced Corporate Legal Administrative Assistant. This position is full-time and will provide administrative support for our Corporate Practice Group. Qualified candidates will have 2-5 years of corporate and transactional experience, including work with assembly and execution of agreements, regulatory reports, regulatory filings and coordination with clients. This position reports to the Office Manager, as well as assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of assigned attorneys; preparation, editing, formatting and comparing of letters, memos, corporate filings and registrations and other documentation as required; entering conflict information into the system for the purpose of running conflict checks for new clients as well as preparation of supporting documentation; coordinate opening new client matters; docketing of dates into a central docketing system; making travel arrangements; preparing expense reimbursement documentation; providing documentation, as required, to clients. The ideal candidate will have excellent attention to detail and time management skills. The candidate selected for this position must be accustomed to working in a highly productive environment. After an initial period of in-office training, this position is eligible for a hybrid work schedule.

Essential Job Functions

• Well versed in transactional work with experience in various regulatory filing systems.
• Format and proofread contracts, letters, memos, and other documents.
• Open and close new matters, including conflicts submission.
• Schedule meetings, arrange for conference rooms and related logistics for meetings.
• Perform other duties or tasks as assigned or requested (as needed) by the Office Manager, attorneys, or Business Unit Leader
• Billing tasks in support of time entry.
  
  

Minimum Requirements

• 2 years of corporate experience
• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills
• Strong attention to detail, including strong proofreading skills
• Must be a team player, reliable, and willing to do any project big or small
• Excellent written and oral communication skills
• Proficiency with Microsoft Office suite. The position requires use of Office, iManage, PowerPoint, Excel, Litera and Box Sign, however, training will be available on any necessary software use beyond Office.
• Organization and finalization of handouts to accompany presentations for clients and in-house trainings, including proofreading, formatting, and assembling PDF booklets with a cover page, table of contents, and handouts placed in order.
  
  

The salary range at the time of posting is $31.00 - $42.00 hourly, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

Equal Opportunity Employer