Records Administrator

Clark Hill PLC

Position Description

Position: Records Administrator/Backup Receptionist

Reports To: Manager of Records

Status: Non-Exempt

Summary

The Records Administrator/Backup Receptionist is responsible for providing records administrative support in addition to providing backup reception support for all day to day operations of the reception desk, as needed.

Records Administrator

• Prior experience in a law firm or corporate legal department or records department
• Data entry and maintenance
• Generate barcode file labels; organize file areas; prepare files for offsite storage; retrievals from offsite storage
• Scanning and saving documents to the system
• Knowledge of Elite Enterprise Records Management software a plus
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel) a must
• Accurate data entry skills a must
• Strong customer service skills
• Must be a team player and willing to learn
• Strong attention to detail and organizational skills
• Self-motivated with ability to work independently and to identify down-time projects
• Ability to lift heavy boxes (35-50 pounds)
  
  

Backup Receptionist

• Provide backup Reception support for all day to day operations of the Reception desk
• Greet all clients and visitors to the firm, and contact the appropriate attorney, legal secretary, paralegal or other staff member to announce their presence in an efficient manner
• Open, date stamp and distribute all unidentified mail as needed, and distribute office-wide emails if unable to identify the recipient of the correspondence
• Schedule conference rooms and arrange for set-up as needed
• Team with the primary Receptionist to ensure that appropriate levels of coverage are ensured and maintained at all times
  
  

On an as needed basis, may additionally assist with Hospitality and General Office Services duties.

Clark Hill PLC is an Equal Opportunity Employer