What are the responsibilities and job description for the Operations Coordinator position at Clarity Recruiting?
A high-performing real estate team is seeking a proactive, organized, and adaptable Executive Assistant / Operations Coordinator to support a fast-paced and constantly changing workflow. This role requires someone who thrives in an environment with shifting priorities, last-minute schedule changes, and a wide variety of operational responsibilities.
Key Responsibilities:
• Provide day-to-day operational support for a senior real estate team member, including calendar management, scheduling, and coordination across an evolving pipeline
• Act as “mission control” by updating listings, placing vendor orders (photography, floor plans, signage, advertising, etc.), managing eBlasts, assisting the team, and handling documents and agreements via DocuSign
• Plan and coordinate listing events, including catering, marketing materials, rollout timelines, and on-site setup of supplies and essentials
• Partner with an outsourced marketing team to manage the marketing calendar, property launches, graphics, brochures, fact sheets, and other branded materials
• Oversee general office upkeep across two locations in Midtown and Park Slope, including mail management and maintaining a consistent presence
• Maintain and organize all digital assets in Dropbox, including agreements, marketing materials, reports, photos, floor plans, pitch decks, and more
• Manage farming mailers for key neighborhoods
• Support team accounting, including tracking GCI, submitting eDeals, and monitoring splits
• Draft, update, and organize agreements (resale, buyside, rental, new development, extensions)
• Assist with buyside board packages as needed
• Handle occasional personal or logistical requests when senior leadership is unavailable