Office Administrator

At Clancy & Theys Construction Company, we believe that people are the foundation of every great project, guided by our core values of Safety, Stewardship, Passion, and Collaboration.

We are seeking a detail-oriented and proactive Office Administrator to join our Newport News, Virginia office. This position is critical in maintaining smooth daily operations, supporting project and office staff, and ensuring that administrative, accounting, and fleet management processes run efficiently and professionally.

The ideal candidate will thrive in a dynamic environment, demonstrate initiative, and embody The Clancy Way by fostering collaboration, maintaining high standards of excellence, and supporting a positive, team-oriented workplace.

Principal Duties and Responsibilities

• Reception & General Office Support:

  • Serve as the first point of contact for visitors, clients, and vendors.

  • Manage incoming calls, correspondence, and office communications professionally.

  • Coordinate scheduling, meeting room setups, and company events.

• Administrative & Project Support:

  • Provide administrative assistance to project management teams, including document preparation, data entry, and recordkeeping.

  • Assist with scheduling meetings, preparing agendas, and arranging conference calls or client visits.

  • Maintain office files and electronic records according to company standards and confidentiality policies.

• Accounting Support:

  • Assist with processing invoices and pay applications.

  • Support basic accounting functions such as purchase orders, vendor documentation, and financial record organization.

• Fleet Management:

  • Track, maintain, and coordinate company vehicles and equipment.

  • Maintain fleet records and documentation for accountability and reporting purposes.

• Collaborate with other administrative and project team members to ensure consistent communication and workflow.

• Handle sensitive and confidential project and business information with discretion.

Qualifications/Skills and Knowledge Requirements

• Minimum 5 years of administrative experience, preferably in construction, engineering, or professional services.

• Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software applications.

• Excellent written and verbal communication skills with strong attention to detail and accuracy.

• High level of interpersonal skills to handle sensitive and confidential situations with tact and diplomacy.

• Strong organizational and time management abilities, with the capacity to prioritize multiple responsibilities and meet deadlines.

• Experience or willingness to manage basic accounting functions and company fleet coordination.

• Professional demeanor, positive attitude, and strong problem-solving abilities.

• Ability to work both independently and as part of a team in a fast-paced environment.

• Valid driver’s license in good standing.

Build Your Career The Clancy Way

At Clancy & Theys, we build more than projects — we build people, opportunity, and community. Our commitment to Safety, Stewardship, Passion, and Collaboration shapes every aspect of how we work together.

We offer:

• Competitive salary and comprehensive benefits package

• Health, dental, and vision insurance

• Paid time off and holidays

• Opportunities for professional growth and development

• A supportive, team-oriented environment where your contributions make a difference

Apply today and join a company where excellence, integrity, and collaboration are at the core of everything we do.

*Direct applicants only; no third-party submissions.*