General Affairs Sr. Specialist(CA)

SUMMARY:

The General Affairs Sr. Specialist is responsible for managing workplace operations, facilities, safety compliance, insurance administration, and employee engagement programs across multiple office and warehouse locations. This role ensures a safe, efficient, and well-maintained work environment while supporting business operations, regulatory compliance, and company culture initiatives.

ESSENTIAL JOB FUNCTIONS:

Insurance Administration

• Manage corporate insurance programs, including:
  • General Liability (GL)
  • Umbrella Liability
  • Commercial Auto
  • Marine Cargo Insurance
• Serve as the primary liaison with insurance brokers for policy renewals, endorsements, claims support, and general insurance-related matters.
• Coordinate the request, tracking, and distribution of Certificates of Insurance (COIs) in response to internal and external business needs.
• Maintain insurance policies, certificates, and related documentation to ensure accurate records and ongoing compliance.

Facilities & Office Management

• Manage day-to-day facility operations for corporate offices and warehouses.
• Coordinate office moves, furniture reconfiguration, and workspace planning.
• Oversee repair and maintenance requests, including building systems, fire alarms, security alarms, and door access systems.
• Support new office and store openings by coordinating facility-related activities.
• Coordinate telecommunications and office infrastructure setup.
• Conduct regular warehouse and facility inspections to ensure operational readiness.

Lease & Contract Administration

• Manage lease agreements and maintain related documentation.
• Administer temporary staffing agreements and related contracts.
• Maintain organized records for General Affairs contracts and documentation.

Environmental Health & Safety (EHS)

• Support Environmental Health & Safety (EHS) initiatives in partnership with the Risk Management team and CJ America.
• Assist in coordinating annual workplace safety inspections, emergency drills, and safety training programs.
• Maintain EHS training records and regulatory documentation and IIPP records for all office locations and corporate-owned stores.
• Ensure compliance with applicable workplace safety regulations and internal safety policies.

Employee Engagement & ESG Programs (Quarterly)

• Plan and coordinate company events such as holiday celebrations, seasonal events, and employee engagement activities.
• Develop and administer ESG social initiatives, including community service and volunteer programs.
• Promote employee participation in corporate social responsibility activities.

Expatriate Support (As Needed)

• Assist expatriate employees with relocation and settlement support.
• Coordinate administrative services to facilitate successful onboarding and integration.

QUALIFICATIONS:

• Bachelor's degree in Business Administration or a related field preferred.
• 5-7 years of experience in General Affairs, Office Administration, or a related corporate support function.
• Bilingual proficiency in Korean and English (written and verbal) is required.
• Experience coordinating facility operations, vendor management, office maintenance, lease administration, and corporate insurance programs.
• Familiarity with workplace safety regulations and experience supporting EHS programs and IIPP compliance is preferred.
• Experience supporting multi-site office, warehouse, or retail operations is preferred.
• Strong organizational, project management, and problem-solving skills with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills with the ability to collaborate effectively across departments and external partners.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
• Ability to work independently, exercise sound judgment, and maintain a high level of confidentiality.
• Physically capable of conducting inspections and carrying necessary equipment.
• Ability to lift and carry up to 25 pounds.