Accounting Assistant

Civil Science is currently seeking a qualified Accounting Assistant to join our creative and energetic team. This position involves handling various accounting tasks, ensuring accurate financial records, and collaborating with different departments to facilitate smooth financial processes. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a solid understanding of accounting principles.

Responsibilities:

• Process and verify invoices, ensuring accuracy and compliance with company policies.
• Prepare and process payments to vendors and suppliers.
• Generate and send invoices to clients in a timely manner.
• Monitor and follow up on overdue payments.
• Reconcile accounts receivable ledger to ensure accuracy.
• Review and process employee expense reports, ensuring adherence to company policies.
• Generate and analyze financial reports to provide insights to management.
• Reconcile bank statements and resolve any discrepancies.
• Update and maintain the general ledger.
• Assist in the payroll process by providing necessary financial data.
• Work closely with other departments to gather financial information and provide support.
• Assist with special projects and tasks as assigned by the Controller or other senior staff members.

Minimum Requirements:

• A bachelor's degree in Accounting, Finance, or a related field.
• Proven experience in accounting or finance roles.
• Familiarity with accounting software and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.

Preferred Requirements:

• Experience in Engineering firm accounting with knowledge of governmental and commercial related regulation
• Knowledge of Deltek Vision Accounting Software

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.