Private Events Manager

The Civic Center Foundation is seeking an qualified and organized Private Events Manager. Responsibilities include but are not limited to the following:

Event Booking and Coordination

• Develop and maintain strong relationships with clients to understand their event needs and expectations.

• Manage private events correspondence and booking requests.

• Perform facility tours with potential clients and vendors.

• Prepare client estimates.

• Manage calendar, tentative holds, event contracts and information using event booking software.

• Work with clients to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff.

• Coordinate with internal teams and external vendors to ensure all aspects of the event, such as catering, audio/visual requirements, and logistics, are executed flawlessly.

• Work as manager on duty for most private events held in facility.

• Conduct post-event evaluations to gather feedback and implement improvements for future events.

Program Development

• Develop and execute marketing plan for private events section to increase wedding/reception bookings as well as diversify types of private event utilizing the facility.

• Maintain and expand a client base of organizations, associations and corporate businesses to increase bookings during non-peak days and times.

• Generate leads and promote awareness of the Civic Center Music Hall's event venues to increase bookings.

• Manage and edit private event booking policies and procedures.

• Review and edit budget for private events department.

• Expand client information packets including rates, policies and vendor requirements.

• Stay updated on industry trends and best practices to continually enhance the event offerings of the Civic Center Foundation.

   

• Must be 21 years of age or older.

• Bachelor’s Degree in Event Management, Marketing, Business or related field preferred.

• Minimum of 3 years of experience in event management or a similar role.

• Ability to work a varied schedule including nights, weekends and holidays required

• Proficient in event management software and tools, as well as Microsoft Office.

• Excellent administrative skills to maintain proper event documentation and policies.

• Exceptional communication and interpersonal skills to effectively interact with clients, vendors, and team members.

• Strong organizational skills with the ability to manage multiple events simultaneously and meet tight deadlines.

• Ability to multitask and quickly switch from one task to another without affecting your performance

• Strong problem-solving skills and the ability to remain calm under pressure.

• Must have a valid driver’s license

Salary : $24 - $26