What are the responsibilities and job description for the Administrative Assistant - Electric position at City of Wilson, NC?
Job Summary/Scope
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Wilson is a city of around 50,000 people located in the heart of eastern North Carolina. We are about an hour from the Research Triangle and the buzz of the Raleigh area, and you can also quickly reach the North Carolina beaches.
The City of Wilson is known for innovation and outstanding service. We have top-rated, nationally accredited police, fire and recreation departments. Our parks and sports facilities are among the best in the nation, and our Vollis Simpson Whirligig Park is a unique and beautiful attraction that hosts concerts, farmers markets and the N.C. Whirligig Festival among other events. We are in the process of building a downtown field to host a Milwaukee Brewers’ minor league team starting in 2026.
Wilson has the strongest manufacturing base in our part of the state, including tire manufacturing, pharmaceutical and other industries. The Greenlight citywide broadband services help technology-based companies flourish.
In addition to competitive salaries, we offer a best-in-class benefits package that brings additional value to your total compensation.
The hiring range for this position is $45,116.68 (minimum salary) to $62,132.53 (midpoint of range) dependent upon qualifications.
The purpose of this position is to perform administrative and secretarial duties in support of the Public Works department. Successful performance facilitates the operation of the division and of the department.The volume of work contributes to the complexity of the work.
Job Responsibilities
Major Duties
- Answers and directs calls, greets patrons, and provides information.
- Prepares documents and forms which requires typing correspondences, choosing and completing various forms and applications; and compiling information and creating reports.
- Processes purchase orders, payment vouchers and invoices, secures necessary approvals; and maintains appropriate records.
- Updates various books with new inserts, including City Code, Personnel Policies and Procedures and other.
- Maintains filing system.
- Backs up computer system; generates reports.
- Coordinates information for state and federally mandated reports.
- Communicates with service and line crews to locate construction sites.
Guidelines
- Guidelines include the department Policies and Procedures Manual, North Carolina General Statutes, and relevant local, state, and federal laws. These guidelines are generally clear and specific, but may require some interpretation in application.
Supervisory/Management Responsibility
- None
Minimum Qualifications
Education/Experience Requirements
- Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Knowledge Requirements
- Knowledge of modern office practices and procedures.
- Knowledge of modern hard copy and electronic records maintenance systems.
- Knowledge of department and city policies and procedures.
- Skill in the operation of a computer and other modern office equipment.
- Skill in filing and records maintenance.
- Skill in preparing reports and entering data.
- Skill in oral and written communication.
Work Environment/Physical Demands
- The work is performed in an office while sitting, standing, stooping, walking, bending, or crouching.
- The employee occasionally lifts light objects.
Salary : $45,117 - $62,133