Workforce Development Specialist II- Legal

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

1. Works closely with the Prosecuting Attorneys for the City of Webster Groves.

1. Retrieves citations from the Police Department to process such documents in accordance with the Municipal Prosecutor’s policies.

1. Establishes case files, creates files for trial, and contacts individuals for Court appearances, schedules hearing, trial dates and times.

1. Attends court hearings, as assigned.

1. In coordination with the Municipal court, schedules with the Courts, dates and times of Court hearings.

1. Organizes and manages case files; organizes pleadings, discovery, research and correspondence; prepares lists, exhibits, schedules and other information for Court proceedings.

1. Maintains scheduling calendars and reminder system for appointments, meetings, Court proceedings and deadlines for department attorneys.

1. Provides other administrative support, as requested for the Human Resources Team

• Advised hiring managers on internal and external recruitment and selection strategies.

• Administers the recruitment process, reviewing employment applications, evaluating qualifications, and monitoring to assure adherence to personnel policies.

• Prepares job postings and places notices in selected recruitment sources. Attends career fairs as required.

• Conducts reference checks, verifies employment request from banks and other institutions. Coordinates required pre-employment testing.

• Provides advice, technical assistance, and counseling on a wide range of human resources issues, as assigned.

• Assists in the administration of the employee performance evaluation system.

• Participates in Open Enrollment sessions annually and provides information on benefit changes during qualifying events.

• Provides confidential administrative support to the Human Resources Manager and other department staff.

• Develops, maintains and updates departmental electronic and paper records and files, including official personnel, medical and drug testing files. Maintains cumulative records and conducts periodic audits as necessary.

• Researches, summarizes, and analyzes information. Prepares reports, letters, memos and other correspondence.

• Responsible for maintaining City’s Worker’s Compensation databases. Coordinates medical appointments and reviews for injured employees. Maintains all required records.

• Participates in projects as assigned by the Manager.

1. Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes. 

1. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. 

1. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required. 

1. Updates and maintains department electronic and paper files, databases, records, plans, lists and other related documents.  

1. Performs records management duties to ensure statutory timelines are met.

1. Other duties as assigned.

1. Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes. 

1. Knowledge of standard and legal office practices, procedures, and clerical techniques.

1. Basic knowledge of Missouri Statutes with the ability to recognize statutory, procedural and format changes.

1. Skill to take notes or dictation and accurately incorporate essential details in preparing legal documents. 

1. Ability and skill to prepare Court documents in a timely and accurate and error free manner. 

1. Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.

1. Ability to maintain accurate and legible notes.

1. Ability to establish and maintain accurate records of assigned activities and operations.

1. Ability to understand and implement local court rules, local policies and procedures, written or oral instructions, general correspondence or directions.

1. Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.

1. Ability to think quickly, maintain self-control, and adapt to stressful situations.

1. Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.

1. Knowledge of computer software consistent for this position.

1. Ability to perform mathematical calculations required of this position.

1. Ability to communicate clearly, concisely, calmly and effectively in English in both written and verbal form. 

1. Skill in researching and understanding complex written materials.

1. Ability to prepare and maintainaccurate and concise records and reports.

1. Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.

1. Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.

1. Ability to handle sensitive interpersonal situations calmly and tactfully.

1. Ability to maintain professionalism at all times.

1. Ability to maintain effective working relationships with individuals within and outside the organization.

1. Ability to maintain confidentiality and discretion regarding confidential and sensitive files, reports, materials and conversations in compliance with applicable State and Federal statutes and regulations.

1. Ability to work the allocated hours of the position and respond after hours as needed.