Administrative Assistant

Position Summary

The City of Vale is seeking a detail-oriented and dependable Administrative Assistant to support daily operations, customer service, and departmental administrative duties. This position provides clerical support, maintains records, assists with billing processes, and performs other tasks as assigned by the City Manager.

Minimum Qualifications

· High School Diploma or GED

· Three (3) years of related administrative or clerical experience

· Strong communication and customer service skills

· Ability to maintain accurate records and handle confidential information

· Proficiency with computers, office software, and data entry

· Ability to prioritize tasks and work independently

Duties & Responsibilities

Utility & Financial Support

· Prepare and process utility billing, including entering meter readings and generating statements.

· Receive and record payments for utilities, fines, and other City revenues using automated accounting systems.

· Verify deposits, reconcile funds, and maintain accurate fiscal records.

· Maintain lien docket and prepare shut-off lists.

Customer Service & Front Desk Duties

· Serve as receptionist; greet and direct visitors and callers.

· Provide general information to the public; respond to routine questions and complaints and refer complex issues as needed.

Municipal Court Support

· File citations, prepare the court docket, and act as clerk at Municipal Court proceedings.

· Process fines, judgments, state payments, suspensions, and other court correspondence.

· Maintain confidential and complex court files and records.

Administrative & Clerical

· Prepare routine City correspondence, reports, and documents.

· Sort and distribute mail.

· Take and publish minutes for City Council and Planning Commission meetings.

· Review and code accounts payable.

Required Knowledge, Skills & Abilities

· Strong knowledge of accounting/bookkeeping principles and fiscal recordkeeping.

· Knowledge of business English, spelling, punctuation, and general office procedures.

· Ability to maintain accurate records and interpret City codes, policies, and state laws.

· Ability to interact with the public courteously and effectively.

· Ability to learn software and operate office equipment, including IT-related systems.

· Ability to maintain confidentiality, especially with court and personnel-related materials.

· Ability to plan, prioritize, and manage multiple tasks.

· Ability to work cooperatively with coworkers and the public.

· Ability to speak effectively before groups.

Minimum Qualifications

· High school diploma or GED.

· At least three (3) years of related secretarial/clerical experience, or an equivalent combination of education and experience.

Essential Functions

· Ability to read and interpret documents such as state laws, ordinances, safety rules, and procedure manuals.

· Ability to write routine reports and correspondence.

Schedule and Work Conditions

· Dayshift

· Full-Time

· 8am to 5pm

· Standard Office environment

Pay: From $18.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $18