What are the responsibilities and job description for the Business Operations Administrator position at City of Tucson?
Posting Close Date
Applicants must submit their completed application by 05-06-2025 at 11:59 p.m. MST
Application and Special Instructions
About the Department:HCD plans, funds and operates programs which assist Tucsonans, and families to improve their housing options, their neighborhoods, and their lives. HCD is responsible for administering U.S. Department of Housing and Urban Development (HUD) programs including serving as the Public Housing Authority for the region. HCD owns and operates nearly 2,000 units of public and affordable housing, administers 5,500 Housing Choice Vouchers, and recently launched a resident services team to support tenants.
The Department also administers HUD entitlement grant programs including the Community Development Block Grant Program (CDBG), Home Investment Partnerships (HOME), Emergency Solutions Grant (ESG) as well as the City’s Human Services Program that funds services delivered by local not for profit agencies. The Department leverages these resources to support development of affordable rental housing, homeownership and repair programs, and homeless services.
This position will help manage the annual departmental budget of approximately $85 million.
**Application Directions**
As part of this online application process, all applicants are required to submit both an updated resume and cover letter at the time of application. Applications received that do not contain a resume and a cover letter addressing the prompt below will be considered incomplete and will not be considered further in this recruitment process.
Cover Letter Prompt: Please submit a cover letter in which you address your knowledge, skills, abilities, training and experience in relation to each of the qualifications for this position, as outlined in the minimum and preferred qualifications sections below. Specifically, the letter should include a summary of your experience with government or non-profit Grant Management, Compliance Oversight, and/or Financial Management with the public sector, non-profit, or Public Housing Authority settings.
Position Specific Summary
The Business Operations Administrator position at the City of Tucson’s Department of Housing and Community Development (HCD) is responsible for ensuring the efficient and compliant execution of operational activities that support the department. This role provides oversight of financial systems, resource allocation, budgeting, and compliance, ensuring adherence to all relevant regulatory requirements.
Work is performed under the supervision of the Director of Housing & Community Development. This position exercises supervision over division personnel.
Duties and Responsibilities
- Oversees the daily operations of housing and community development programs, ensuring financial alignment with organizational goals and priorities. Develops and refines strategic workflows to enhance efficiency and service delivery within housing and community development programs. Monitors program performance, ensuring all deliverables are met within allocated budgets and timelines. Coordinates cross-departmental processes, implements organizational policies, and optimizes operational workflows to advance the goals and priorities of the department.
- Provides oversight and management of program budgets, tracking expenditures, and optimizing financial resources to meet program objectives. Collaborates with finance teams to ensure timely allocation and tracking of program funds. Ensures compliance with federal and local housing and development regulations, including Public Housing Authority functions and financial requirements.
- Prepares and submits financial reports on funding, program progress, performance and compliance. Reviews how funds are spent, ensuring required local, state, and federal rules, including guidelines from the Housing and Urban Development (HUD) department, rules for hiring local workers (Section 3), fair wages (Davis-Bacon), and ensuring participation from minority and women-owned businesses.
- Acts as a liaison between finance teams and internal departments, such as Business Services, Human Resources, Procurement, Information Technology (IT), Risk Management, and Facilities Management. Coordinates with program managers, contractors, and service providers to ensure financial milestones and budgetary goals are achieved.
- Prepares detailed reports and compliance documentation for internal stakeholders and funders. Identifies trends, assess financial effectiveness, and propose data-driven recommendations for program financial improvements. Supports the creation and maintenance of dashboards and tracking tools to monitor financial performance and outcomes.
- Assists with insight and updates on departmental financial policies, procedures, and related administrative directives. Coordinates department travel and training program. Facilitates program change management and training.
- Performs all other duties and tasks as assigned.
Working Conditions
Mostly office environment.
All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education
Bachelor's degree
Experience
Five (5) years of directly related experience
Equivalency
Any combination of relevant education and experience may be substituted on a year-for-year basis.
License/Certifications
Preferred Qualifications
Master's degree in Business Administration, Public Administration, Urban Planning, or a related field.Experience with HUD regulations, affordable housing programs, and federal compliance requirements.
Experience in operations management and financial management.
Background in financial management and accounting within public sector or public housing authority settings.
Fluent in both English and Spanish, with strong speaking and writing abilities in both languages.
POSITION DETAILS
Job Profile
J0840 - Finance Administrator
To view the full job profile including classification specifications and physical demands click
here
.
Compensation Grade
G112
Hourly Range
$42.80 - 64.20 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
FLSA
Exempt
Position Type
Regular
Time Type
Full time
Department
Housing and Community Development
Department Link
https://www.tucsonaz.gov/Departments/Housing-and-Community-Development
Background Check: This position has been designated to require a criminal background check.
ABOUT US
Benefits: The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.
Citizenship: The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
The City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).
The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at
EmployeeLeaves@tucsonaz.gov
or 520-791-2619.
Recruiter Name
Brianna Noperi
Recruiter Email
HCD_HR@tucsonaz.gov
For general Human Resources questions please contact 520-791-4241.
Salary : $43 - $64
