44-26 Administrative Assistant

44-26 Administrative Assistant: This is a high-level administrative position in the Human Resources department responsible for administrative, financial, purchasing and scheduling duties. Assists employees and the public with questions and processes related to the functions of the department including benefits, employment processes, personnel records, etc. This position reports directly to the Human Resources Director. Provide front-line customer service for the Human Resources office, ensuring all interactions are handled with professionalism and confidentiality. Evaluate the needs of internal and external customers and respond appropriately or route requests to the correct staff member for resolution. Complete and verify income garnishments, employment verifications and tuition reimbursement program. Maintain all related records, logs, and other recruitment data as needed. Coordinate and schedule interviews with selected applicants and prepare communication items associated with the hiring process. Process payments and appropriate purchasing documentation: Create requisitions and purchase orders as needed, gather and maintain receipts for purchasing card transactions, assign accounts for department charges and expenditures, and prepare and submit purchasing documentation to the finance department.

Requirements: High school diploma or equivalent. College-level coursework preferred or equivalent education supplemented by specialized experience in business administration, human resources, finance, or a closely related field. Three years of responsible administrative and clerical experience in a frontline position. Training in Microsoft Office computer programs and office machines required. Valid driver’s license. Must obtain Oklahoma license within thirty days of hire.

Starting Rate: $17.64- $25.15 per hour DOQ, plus comprehensive benefits package including: Medical, Dental, Vision, Life Insurance, 401k, Annual leave, Sick leave, Holidays, and Personal Days.

A resume, cover letter and completed City of Stillwater application are required for consideration.

Closing date: 4/23/26

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