What are the responsibilities and job description for the Promise Assistant Coordinator position at City of South Salt Lake?
Position Summary
Under the direction of the Promise South Salt Lake (PSSL) Center Coordinator, this position works directly with staff and youth to provide a safe, responsible, well-supervised afterschool program. Assistant Coordinators provide positive leadership and establish a structured program to give program participants the stability and nurturing environment they need for growth and success.
Essential Responsibilities And Duties
Under the direction of the Promise South Salt Lake (PSSL) Center Coordinator, this position works directly with staff and youth to provide a safe, responsible, well-supervised afterschool program. Assistant Coordinators provide positive leadership and establish a structured program to give program participants the stability and nurturing environment they need for growth and success.
Essential Responsibilities And Duties
- Assist the Center Coordinator in managing the entire operation of the program site.
- Ensure all aspects of programming are meeting expectations per the program quality monitoring tools.
- Ensure the safety and order of youth and staff.
- Assist with youth registration, caregiver communication, and managing the program waitlist.
- Create and implement strategies to recruit and retain youth in programming.
- Facilitate check-in and check-out of program participants.
- Fill in for the Center Coordinator in their absence as needed.
- Plan and implement high-quality academic and enrichment programming within PSSL youth programs.
- Lead and supervise small and large groups of youth and address behavior issues when they arise, using appropriate behavior management techniques and problem-solving skills.
- Address academic and social/emotional needs in programs using appropriate teaching strategies, problem solving skills, and understanding of youth development.
- Assist in the implementation of individualized academic and behavior support plans, collaborating with PSSL staff, youth, families, and school staff.
- Support in budget management, mindful and timely spending of grant funds, and shopping.
- Utilize trauma-informed practices in all areas of work.
- Assist in the supervision of Afterschool Group Leaders /Specialists, volunteers, and partners.
- Provide structure and positive leadership for the staff team.
- Support Afterschool Group Leaders and Afterschool Specialists in delivering developmentally appropriate activities which address grant objectives and goals.
- Pre-designate volunteer assignments, check in with volunteers regularly, and maintain volunteer sign-in log to provide meaningful volunteer experiences.
- Assist in data collection and grant reporting.
- Ensure grant requirements are met.
- Collect required data (attendance, activity reports, surveys, etc.) and ensure daily reporting requirements are met through PSSL data entry system.
- Complete applicable grant reports, including data and narrative sections.
- Use data to guide program structure and youth support.
- Establish professional relationships with partner organizations.
- Work closely with youth, PSSL staff, families, and schools to ensure adequate resources are provided.
- Create new partnerships to enhance programming.
- Develop relationships with various partners including school staff, City departments, and funders, and collaborate on programs and activities such as Parent Teacher Conferences, parent engagement activities, and city/community events.
- Coordinate with the Family and Community Engagement team to conduct home visits and other outreach to the community.
- Help plan, coordinate, and implement quarterly family nights.
- Support and supervise City events as assigned.
- Participate in Promise SSL Councils and Committees.
- Other duties as assigned.