Assistant to the Director of Human Resources

Position Summary:

This position reports to the Director of Human Resources. This position provides administrative and secretarial support for the Director of Human Resources and the Human Resources Department. Answers non-routine correspondence, assembles highly confidential and sensitive information, and performs research as needed. Interacts with a diverse group of external customers, public officials, corporate executives and the general public.  Must use independent judgment to plan, prioritize and organize a rigorous workload, and recommend changes in office practices or procedures. Must be a fast learner and possess the ability to handle multiple tasks.  For success, must be proactive, highly organized and attentive to details in order to ensure efficient and effective time management of the director and the department

Essential Functions:  

1. Provide administrative support to Director of Human Resources, including the scheduling of all activities and meetings.
2. Compose, format, edit and prepare correspondence, detailed reports, and other written materials.
3. Disseminate information and directives from the Director of Human Resources to the appropriate parties.
4. Attend functions as required and directed by the Director of Human Resources, travelling with Director of Human Resources as required.
5. Manage travel arrangements for the Director of Human Resources as needed.
6. Help to manage follow-up tasks as the Director of Human Resources directs.
7. Collect, transcribe, and organize the daily meeting notes generated by the Director of Human Resources, turning action items into tasks.
8. Conduct research. 
9. Coordinate office workflow. 
10. Screen, route and respond to telephone calls and inquiries. 
11. Coordinate and maintain the calendars and schedules. 
12. Coordinate all preparations for HR Director’s meetings including the development of presentations and materials. 
13. Create, develop and maintain a centralized filing system for electronic archiving and recording for all correspondence, history, etc. 
14. Perform other duties as assigned or required

MINIMUM QUALIFICATIONS: 

EDUCATION:

Bachelor's degree in Public Administration, Business Administration, Management or related field from an accredited institution is preferred. Equivalent years of experience may be substituted for a degree or a combination of education and experience equivalent to four years.  

EXPERIENCE: 

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Works under pressure due to multiple calls, inquiries, and conflicts.  This position is subject to many interruptions and unpredictable situations.  Overtime may be required.

                              

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of  this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms, and must have the ability to lift at least 15 - 20 pounds. 

Normal Promotion Path

Any higher class or level for which eligible and qualified

Salary : $4,165 - $6,585