What are the responsibilities and job description for the Human Resources Spec position at City of Salem?
Job Summary
This is an internal-only recruitment, open only to those who are currently employed or volunteering with the City of Salem or Salem Housing Authority at the time of the job announcement's closing.
The Risk Services Division is part of the Enterprise Services Department and impacts all areas of the City.
We are looking to hire a Risk (HR) Specialist depending on experience (please refer to the minimum qualification listed below).
Learn And Grow
As a Risk Specialist, you will have the opportunity to network with many different ES employees and experienced department personnel that have a variety of background experiences. Those experiences can prove to be unique and valuable toward career development and knowledge.
What You Will Do
As a Risk Specialist, you will help coordinate several elements of the Risk Services Division (Claims, Worker’s Compensation, Safety and Training). Your responsibilities will include oversight of the Risk document control and the records retention program, as well as managing the Risk Training Calendar and Risk Training Emails. You will coordinate materials and trainings between work groups, departments, vendors, and external customers, which is critical to ensuring compliance with State, Local, and City policies. This includes maintaining emails and phone lists, supporting the Safety Committees, and coordinating training sessions.
To do this effectively, this position will assist with Risk Services staff to ensure compliance. You will also coordinate risk and safety classes, and manage various testing results. This role will assist in creating and maintaining the Commercial Driver License (CDL) files, and administer the random drug testing program. Additionally, the incumbent will handle and maintain confidential employee information, and assist with data collection and entry.
Additional Information On Job Responsibilities
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents.
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
The Salem Police Department is the fourth largest agency in Oregon. We are a full-service department with myriad special teams and career advancement opportunities. In November 2020, the department moved into a modern 104,000-square-foot facility with many amenities for employees, featuring purposeful efficiency design for operations and amenities that promote employee wellness.
The Public Works Department values employees and their professional development. If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety, and welfare of our community, including our team!
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .
This announcement is not an implied contract and may be modified or revoked without notice.
This is an internal-only recruitment, open only to those who are currently employed or volunteering with the City of Salem or Salem Housing Authority at the time of the job announcement's closing.
The Risk Services Division is part of the Enterprise Services Department and impacts all areas of the City.
We are looking to hire a Risk (HR) Specialist depending on experience (please refer to the minimum qualification listed below).
Learn And Grow
As a Risk Specialist, you will have the opportunity to network with many different ES employees and experienced department personnel that have a variety of background experiences. Those experiences can prove to be unique and valuable toward career development and knowledge.
What You Will Do
As a Risk Specialist, you will help coordinate several elements of the Risk Services Division (Claims, Worker’s Compensation, Safety and Training). Your responsibilities will include oversight of the Risk document control and the records retention program, as well as managing the Risk Training Calendar and Risk Training Emails. You will coordinate materials and trainings between work groups, departments, vendors, and external customers, which is critical to ensuring compliance with State, Local, and City policies. This includes maintaining emails and phone lists, supporting the Safety Committees, and coordinating training sessions.
To do this effectively, this position will assist with Risk Services staff to ensure compliance. You will also coordinate risk and safety classes, and manage various testing results. This role will assist in creating and maintaining the Commercial Driver License (CDL) files, and administer the random drug testing program. Additionally, the incumbent will handle and maintain confidential employee information, and assist with data collection and entry.
Additional Information On Job Responsibilities
- Proficient in administrative and clerical procedures, systems, software, and equipment used for word processing, managing files and records, transcription, and designing forms.
- Strong understanding of the structure and content of the English language, including grammar, spelling, and composition rules.
- Effective communication skills, both verbally and in writing, with the ability to explain policies and procedures clearly.
- Ability to quickly learn and apply a variety of City and department policies and procedures to work situations.
- Capability to perform work effectively during changing priorities and interruptions while maintaining good working relations with employees, agencies, and the public.
- Respect for individual differences to foster and support a diverse and inclusive workplace.
- Responsibilities include typing or transcribing correspondence and reports, answering phones, arranging meetings, and preparing agendas and minutes.
- Assist in preparing reports and statistical materials, making computations, and analyzing information.
- Balance, post, correct, and compose financial documents such as purchase orders and budgets, while maintaining a financial database of contractual funds and tracking expenditures.
- Review work for correct spelling and grammar, ensuring compliance with City format policies, and recommending revisions as necessary.
- Utilize computer software programs, including spreadsheets and databases, to maintain files concerning various projects.
- Exert up to 20 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
- Perform tasks that may require bending, stooping, kneeling, sitting, standing, walking, grasping, feeling, and performing repetitive motions with or without reasonable accommodations.
- Express or exchange ideas by means of the spoken word and receive detailed information through oral communication.
- Visual acuity necessary for preparing and analyzing data, transcribing, viewing a computer terminal, expansive reading, and visual inspection.
- Work is performed indoors in an office environment.
- Employees in this classification may work remotely depending on department, division, or section operations, and/or specific position or area of assignment.
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Position schedule is Monday through Friday 7or 8am-3:30pm or 5pm. This position has the option to be hybrid up to 2 days a week from home following completion of training.
- The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials.
- Must pass the pre-employment background check.
- Must have an Oregon Driver's license and meet the City of Salem's driving standards.
- High school diploma or equivalent, and four (4) years of experience in technical personnel work or related field, or any combination of experience and training that demonstrate possession of the knowledge, skill and abilities as listed, and ability to perform the essential job functions.
- Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
- Analytics and data gathering for programs.
- Excellent customer service skills.
- Experience with database systems
- Experience with Microsoft platforms
Salem is the second largest city in Oregon and the capital city. Centrally located in the Willamette Valley, Salem is 49 square miles in size and extends across to counties, Marion and Polk. The community has well-established neighborhoods and carefully preserved historic buildings with wide diversity and a family-friendly ambiance. The city is home to nearly 180,000 residents.
The City of Salem organization has eight primary departments: Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development. Several departments also have functional divisions within their department. The City of Salem employs roughly 1,350 talented and dedicated staff members and works collaboratively with five labor unions.
The Salem Police Department is the fourth largest agency in Oregon. We are a full-service department with myriad special teams and career advancement opportunities. In November 2020, the department moved into a modern 104,000-square-foot facility with many amenities for employees, featuring purposeful efficiency design for operations and amenities that promote employee wellness.
The Public Works Department values employees and their professional development. If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety, and welfare of our community, including our team!
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .
This announcement is not an implied contract and may be modified or revoked without notice.