What are the responsibilities and job description for the Management Analyst, Associate position at City of Richmond?
- Prepares, distributes and submits financial reports in addition to monitoring accounts payables.
- Procuring goods and services in accordance with the City of Richmond and the Commonwealth of Virginia guidelines
- Coordinates and manages programs and projects; prepares necessary forms and other documentation; performs necessary administrative duties related to programs.
- Receives, collects, and enters data into oracle based software
- Performs administrative duties in the office such as maintaining inventory, maintaining personnel files, sorting and addressing incoming correspondences, etc.; provides back-up support in department or focus area as needed; acts as liaison when needed.
- Assists with special programs and projects.
MINIMUM TRAINING AND EXPERIENCE:
- Bachelor's degree in business/public administration or field related to assignment
- Two years of paraprofessional experience in finance, budget management, data entry, communication, computer application, office automation, and customer service.
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
- Accounts Receivable Experience at least (2) year processing receipts, purchase documents, and reconcile receipts with invoice payments.
- Customer Service Experience, at least (1) year with an emphasis in responding to complaints and direct customer contact via phone, email or in person
- (2) years Data Entry working in ORACLE based software and Secretarial Experience serving as receptionist, preparing correspondence and mailings, maintaining general office files, scheduling conference rooms, meetings, maintaining various tracking systems, and preparing various reports
- Procurement Experience, at least (2) years of procuring goods and services in accordance with the City of Richmond and the Commonwealth of VA procurement guidelines.
- Proficient, at least (2) years in using Microsoft Office Programs. Especially, Excel, Word and Outlook.
LICENSING, CERTIFICATIONS, and OTHER SPECIAL REQUIREMENTS:
- Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.
KNOWLEDGE, SKILLS, AND ABILITIES:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
Knowledge (some combination of the following):
- General and special funds
- Electronic databases and related software applications
- Governmental accounting concepts
- Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
- Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat
Skills (some combination of the following):
- Analyzing and aggregating data
- Analyzing and interpreting manuals and operating procedures
- Assisting with special projects and programs
- Communicating with various internal and external departments effectively
- Communicating results of analyses and recommendations professionally and effectively with senior management and peers
- Conducting basic analyses
- Developing manuals and operating procedures as necessary
- Developing recommendations and reports
- Gathering and compiling data
- Maintaining records, data, and other information in department of focus
- Performing various administrative duties such as answering phones, ordering supplies, etc.
- Proofreading and editing
- Preparing and submitting documents related to focus area
- Working in a team environment
- Customer service
- Excellent oral and written communication
Abilities (some combination of the following):
- Multi-task
- Organize
- Plan
- Prioritize
- Problem solve
- Manage time effectively
- Ability to work independently with minimum supervision
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job. Prospective and current employees are invited to discuss accommodations.
ENVIRONMENTAL HAZARDS: Working conditions may include exposure to travel to other locations within the City of Richmond as well as outside of the City of Richmond; exposure to hazardous physical conditions such as mechanical parts, electrical currents, vibrations, etc.; atmospheric conditions such as fumes, odors, dusts, gases, and poor ventilation; inadequate lighting; intense noise; and environmental hazards such as disruptive people, imminent danger, and a threatening environment.
Physical Requirements and Working Environment: Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. The essential duties of this classification may require the ability to regularly talk, hear, and see; frequently reach and perform repetitive motions; and occasionally stoop, kneel, crouch, stand, walk, push, pull, lift, finger, grasp, and feel. The working conditions may not include environmental hazards. In terms of the physical strength to perform the essential duties, this classification is considered to be sedentary, exerting up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects.
* Internal use: HR Generalist to review.
Salary : $47,507 - $86,778