What are the responsibilities and job description for the Deputy Registrar position at City of Richmond, Virginia?
Are you Richmond R.E.A.D.Y ? R espect. E quity. A ccountability. D iversity… YOU !!!
About
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
The Office of Elections is seeking to hire a candidate for the Deputy Registrar position. This position assists citizens register to vote and assists in the election process by providing clerical assistance and customer service. Incumbent will be responsible for maintaining accurate voter registration records and for providing election information and services to candidates and the general public. Incumbents may also train Elections officials on voting practices/eligibility. Incumbents may serve as lead workers, assigning work and monitoring work completion, especially to temporary or contract workers.
Note: This classification may work extended hours during elections.
Duties include but are not limited to
Voter Registration: Process and review voter registration applications, including new registrations, updates, transfers and cancellations.
Customer Service: Assist the public with questions regarding voter registration, elections laws, procedures, and timelines
Office Administration: Perform general clerical work such as filing, data entry, copying, scanning and maintaining office files. Help maintain office supplies and elections materials inventory.
Election Preparation and Support: Assist with set up for the election as needed. This could include tasks such as supporting absentee ballot processing, processing petitions signatures and staffing election worker training classes.
Training: Assist with showing other staff and voters how to complete various tasks that help ensure accurate and timely voter registration records.
Qualifications, Special Certifications And Licenses
MINIMUM TRAINING AND EXPERIENCE:
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
Knowledge (some Combination Of The Following)
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV .
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans. We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.
About
This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:
- Virginia Retirement System (VRS)
- Language Incentive
- Referral Bonus
- T uition Assistance Program
The Office of Elections is seeking to hire a candidate for the Deputy Registrar position. This position assists citizens register to vote and assists in the election process by providing clerical assistance and customer service. Incumbent will be responsible for maintaining accurate voter registration records and for providing election information and services to candidates and the general public. Incumbents may also train Elections officials on voting practices/eligibility. Incumbents may serve as lead workers, assigning work and monitoring work completion, especially to temporary or contract workers.
Note: This classification may work extended hours during elections.
Duties include but are not limited to
Voter Registration: Process and review voter registration applications, including new registrations, updates, transfers and cancellations.
Customer Service: Assist the public with questions regarding voter registration, elections laws, procedures, and timelines
Office Administration: Perform general clerical work such as filing, data entry, copying, scanning and maintaining office files. Help maintain office supplies and elections materials inventory.
Election Preparation and Support: Assist with set up for the election as needed. This could include tasks such as supporting absentee ballot processing, processing petitions signatures and staffing election worker training classes.
Training: Assist with showing other staff and voters how to complete various tasks that help ensure accurate and timely voter registration records.
Qualifications, Special Certifications And Licenses
MINIMUM TRAINING AND EXPERIENCE:
- High School Diploma or G.E.D.
- Three years of clerical/administrative experience
- Two years of data entry experience.
- An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.
Knowledge (some Combination Of The Following)
- Microsoft Office Suite (Word, Excel, etc.)
- CICS
- VERIS voter registration system
- Voter registration applications/forms
- Virginia and City of Richmond election laws, policies, and procedures
- Virginia voter eligibility requirements
- Data entry
- Interpersonal skills
- Sorting and handling large amounts of mail and forms
- Excellent customer service (both in person and over the phone)
- Clerical skills
- Corresponding with internal and external departments
- Training others
- Using standard office equipment such as fax machines, copiers, printers, phones, etc.
- Analyze information
- Organize
- Prioritize
- Make important decisions
- Multi-task
- Problem solve
The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV .
This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
The City of Richmond Values Veterans. We are an official V3 Certified Company.
The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.