Senior Administrative Analyst

• THIS RECRUITMENT TO FILL A VACANCY IN THE PAYROLL DIVISION OF THE FINANCE DEPARTMENT*******
  
  

DEFINITION

To perform a wide variety of complex professional analytical and administrative duties in support of an assigned department; to plan, coordinate, direct, and evaluate assigned systems, procedures and operations; to perform a variety of complex analyses, studies and research projects as requested by higher level staff including analysis impacting City-wide issues and operations; and to perform the full range of complex analytical, financial, and administrative tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS

This is the advanced professional class in the Administrative Analyst series. Positions at this level are distinguished from the Administrative Analyst class within the series by the level of responsibility assumed, scope of job impact, degree of autonomy and the complexity of duties assigned. Positions at this level possess a specialized, technical or functional expertise within the area of assignment and perform the most difficult and responsible types of duties assigned to classes within this series. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from higher level management staff.

May exercise direct, functional or technical supervision over technical and clerical staff.

Essential Functions

• Performs a variety of complex administrative, operational and analytical duties in support of an assigned department activities; performs a variety of professional and complex analyses, studies and research projects including those regarding City-wide budget, finance and operating issues.
• Provides assistance in organizational development in assigned areas; coordinates and participates in organizational studies involving administrative or operational systems, procedures, functions, processes and techniques; identifies issues, collects data, analyzes alternatives and make recommendations.
• Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports.
• Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary.
• Participates in budget development and administration for assigned area of responsibility; analyzes proposed capital, personnel, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares multi-year financial forecasts; maintains related computer applications; tracks and monitors budget expenditures.
• Analyzes Federal, State, and local legislative proposals for impact on assigned operations; prepares analysis and briefings on enacted legislation, judicial interpretations, and regulatory agency directives for department compliance.
• Coordinates department activities with those of other departments, outside agencies and organizations; serves as the liaison for the assigned department with other departments and outside agencies; negotiates and resolves sensitive and controversial issues.
• Participates in the development and implementation of goals, objectives, policies and priorities; recommends and implements resulting policies and procedures.
• Provides staff assistance to an assigned department head; participates on a variety of committees; prepares and presents staff reports and other necessary correspondence.
• Plans, prioritizes, assigns, reviews and participates in the work of staff responsible for providing services and activities in assigned area; establishes schedules and methods for providing assigned services; trains assigned employees in their area of work; ensures work quality and adherence to established policies and procedures.
• Oversees and manages contracted services in assigned program areas; prepares requests for proposal for contracted services; evaluates submissions; recommends contract award; negotiates terms of contract and prepares contracts; monitors services to ensure compliance with contractual obligations.
• Prepares grant applications; implements and monitors grant programs; monitors grant expenditures to ensure compliance with grant contractual obligations; submits quarterly and annual reports.
• Monitors the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.
  
  

EXPERIENCE AND TRAINING GUIDELINES Minimum requirements as a condition of hire:

Experience

Four years of administrative program support experience.

Training

Bachelor's Degree from an accredited college or university with major course work in public administration, business administration or a related field.

Licenses and Certifications

Possession of a State of California driver's license.

Knowledge Of

Operations and functions of municipal government.

Operational characteristics, services and activities of assigned program area including administrative, financial and/or operational functions.

Principles and practices of public administration and program development.

Methods and techniques of data collection, research and report preparation.

Methods of administrative, organizational, economic and procedural analysis.

Methods and techniques of statistical and financial analysis.

Principles and practices of budget preparation and administration.

Methods and techniques of grant program administration.

Principles of supervision, training and performance evaluation as assigned.

Principles and practices of records management.

Pertinent Federal, State and local laws, codes and regulations.

Modern office procedures and methods including computer equipment and supporting word processing and spreadsheet applications.

Ability To

Direct and participate in various complex organizational studies and analyses.

Understand the organization and operation of the City, assigned department, and outside agencies as necessary to assume assigned responsibilities.

Perform administrative and analytical activities for assigned programs.

Collect, evaluate and interpret complex information and data.

Analyze complex problems, identify alternative solutions and recommend conclusions.

Review and analyze technical documents and proposals.

Interpret and apply administrative and department policies and procedures.

Research, analyze and evaluate programs, policies and procedures.

Participate in budget development and administration activities as assigned.

Supervise, train and evaluate assigned staff.

Maintain accurate records and files.

Prepare clear and concise administrative and financial reports.

Operate office equipment including computers and supporting word processing and spreadsheet applications.

Interpret, apply and explain pertinent laws, policies, rules and regulations.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public.

Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Application Procedure

A City application form and supplemental questionnaire (if applicable) MUST be submitted and received by the closing date. Please apply online at www.yourrialto.com. All other employment inquiries can be directed to The City of Rialto, Human Resources Department. 246 S. Willow, Rialto, CA 92376. Telephone: (909) 820-2540.

Selection Process

Candidates must clearly demonstrate through their application material that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and fingerprinting.

Veterans Preference Credit Eligibility

Veterans of the armed forces, who have been discharged or released from active duty under conditions other than dishonorable (Government Code: 18540.4), shall receive an additional five (5) points to their final examination score for ranking purposes only. This preference will apply only to the first appointment to any regular full-time City appointment. A copy of your valid DD214 must be submitted on or before the final filing date in order to be eligible for Veterans Preference Credit. For more information, please see the City's Veteran's Preference Policy.

E-Verify

The City of Rialto is an E-Verify employer. E-Verify is an internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.