Administrative Analyst - Limited Term

Description

This is a limited-term position expected to last up to two (2) years from the time of hire.

This limited-term Administrative Analyst position in the City Manager's Office provides project coordination and administrative support for high-priority City initiatives. Responsibilities include tracking project schedules, milestones, and deliverables; coordinating with departments, consultants, contractors, and stakeholders; preparing meeting materials and executive updates; maintaining project records and status reports; monitoring City-assigned project responsibilities; and supporting procurement, document routing, and other administrative processes essential to successful project implementation.

Under direction, performs financial, administrative, legal, and analytical support duties; oversees assigned administrative processes, procedures, and programs; and provides technical and responsible assistance to the Department. May exercise direct supervision over clerical staff.

Examples of Duties

Examples of duties may include, but are not limited to, the following:

• Researches, collects, compiles, and analyzes information from various sources on a variety of specialized topics;
• Assists in the preparation and administration of assigned budget(s);
• Interprets and explains regulations, procedures, policies, systems, rules and precedents in response to inquiries and complaints from the public, City staff, representatives of other organizations, and others;
• Prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and make and justify recommendations; May prepare documents from draft and legal papers;
• Prepares and reviews council reports, resolutions, ordinances, contracts, and other documents for content and accuracy;
• Coordinates and monitors litigation activities;
• Coordinates responsive documents to requests including subpoenas and public records;
• May oversee the recruitment and selection process for assigned department;
• Develops and coordinates communications material/plans as assigned;
• Supervises, evaluates, and assigns work of assigned clerical personnel;
• Prioritizes and coordinates work assignments;
• Recommends improvements in work flow, procedures and use of equipment and forms;
• Performs analysis on various accounts as needed for audit and other purposes;
• Assists in analyzing and researching the basis for budget-expenditure variances;
• Prepares various reports related to budgetary issues;
• Researches and prepares purchase requisitions; tracks department purchases and maintains purchasing records;
• Researches grant opportunities and writes grant proposals; monitors existing grant programs for compliance with regulations; conducts audits; and
• Performs related duties and responsibilities as assigned.
  
  

Qualifications

Experience:

• Four years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, legal, or administrative issues.
  
  

Education:

• Bachelor's degree with emphasis in public administration, accounting, business administration, finance, or a related field. For degrees obtained outside of the U.S., an official equivalency evaluation is required.
  
  

Licenses and Certificates:

• Possession of an appropriate valid driver's license.
• Paralegal Certificate or Juris Doctor preferred when assigned to City Attorney's Office.
  
  

Special Requirements:

Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Regularly required to talk or hear. Required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms;
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl;
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  
  

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position.

The employment application must be completed and submitted online. Applicants must list current and past work experience. Do not indicate “See Resume”.

Proof of education, such as but not limited to university/college transcripts and degrees, must be submitted online with your application. Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.

Please Submit The Following With Your Application

• Unofficial transcripts showing completion of a Bachelor's degree with emphasis in public administration, accounting, business administration, finance, or a related field.
  
  

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents may result in elimination from the selection process.

Please note that the City of Redlands’ preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (including a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening, depending on job classification). The City of Redlands utilizes E-Verify, and new employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Julie Maher at jmaher@cityofredlands.orgor Sophia Diaz at sdiaz@cityofredlands.org

• Medical insurance through CalPERS Health Benefits - City contributes up to $2,100 per month
• 40 Hours of Sick leave per year
• 40 Hours of Vacation leave per year
• CalPERS Retirement Plan
  
  

01

How many years of administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, legal or administrative issues do you have?

• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years
  
  

02

Do you have a Bachelor's degree in finance, accounting, business, public administration, or a closely related field? If yes, please attach your unofficial transcripts to your application,

• Yes
• No
  
  

03

Do you currently possess, or have the ability to obtain upon appointment, a valid California drivers license?

• Yes, currently possess
• No, but have the ability to obtain upon appointment
• No
  
  

04

Which of the following project support responsibilities have you performed? (Select all that apply.)

• Tracking project schedules and milestones
• Coordinating meetings and preparing agendas
• Preparing meeting minutes and tracking action items
• Coordinating with multiple departments or external stakeholders
• Maintaining project documentation and records
• Preparing status reports or executive updates
• Supporting procurement or contract administration
• None of the above
• Required Question