ELECTION ASSISTANT

ELECTION ASSISTANT

ELECTION ASSISTANT
City Clerk's Office

About the Department:

The City Clerk’s office is a fast paced, friendly environment where we put our customers first. We strive to provide our community with the best customer service and treat our residents with kindness, respect, and understanding. Every day in the Clerk’s Office is a little different, making for a unique and a fun place to work!

Job Summary:

The Election Assistant is an administrative job within the City Clerk’s office, working closely with the Election Administrator to ensure compliance with all local, State and Federal election laws. This highly detailed role requires excellent communication skills and the ability to work independently. Additional duties include issuing vital records, dog licenses, and hunting and fishing licenses as needed. Candidates must be available for mandatory overtime during petition verifications and election cycles, including Election Day.

Key Responsibilities:

• Maintaining Voter Registration records
  
• Registering voters
  
• Processing absentee ballot requests, online, mail in, and in person
  
• Verifying petition signatures for all State and local candidates and questions
  
• Answering a high volume of phone calls
  
• Performs other related duties as required

Required Skills & Experience:

• Prior Municipal experience, specifically elections
  
• Excellent communication and customer service skills
  
• Must be detail oriented, organized and have the ability to juggle multiple tasks at once
  
• Knowledge of cash processing procedures including daily cash transactions
  
• Must become a Notary Public within 90 days

Preferred Skills & Experience:

• Prior Municipal experience, specifically elections
  
• Experience in a fast-paced environment, multi-task office environment
  
• Must be able to maintain strict confidentiality when dealing with confidential records
  
• Prior experience working with a diverse population

Applications will be accepted until the posting is filled.

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a Union position, CEBA Grade 11, Pay range starting at $23.39/hour.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment.
City benefits include:

• Free employee health insurance with the completion of wellness incentives
  
• Thirteen paid holidays
  
• Sick, vacation, and personal leave
  
• Life, dental, vision and income protection insurances
  
• Choice of retirement plans, including a pension plan
  
• Use of City recreation facilities
  
• Fitness Reimbursement
  
• Discount on professional development programs through USM and Thomas College

If you have any questions or need assistance with the application, please email Human Resources at jobs@portlandmaine.gov or call 207-874-8624.

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov.

Type : INTERNAL & EXTERNAL

Group : CEBA

Job Family : ADMIN & SUPPORT SERVICES

Posting Start : 06/26/2026

Posting End : 12/31/9999

Details : Job Description