Facilities Projects Planner, Contract Administration Section - Aviation Department

About This Position

Phoenix Sky Harbor International Airport (PHX) served approximately 52 million passengers in 2025, making it one of the busiest airports in the nation and a key hub in the country's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, along with Deer Valley and Goodyear, operated by the City of Phoenix Aviation Department (AVN). Collectively, these airports generate an estimated $38 billion annual economic impact.

The Contract Administration Section within the Facilities & Services (F&S) Division plays a critical role in planning, coordinating, and delivering contract compliance across F&S. The Aviation Department is seeking a Facilities Project Planner to strengthen contract oversight and ensure timely, cost-effective, and compliant execution of procurement projects. This position will focus on detailed contract planning, vendor coordination, fiscal accountability, and proactive administration of F&S contracts.

The role combines project planning and contract administration responsibilities with procurement and buyer functions, supporting the department's mission to maintain safe, efficient, and customer-friendly airport operations. By joining our team, you will help deliver high-quality projects that support PHX's reputation as America's Friendliest Airport®.

Key Duties And Responsibilities Include

• Develop and manage scopes, specifications, and criteria for facilities projects.
• Oversee procurement, including vendor selection, site visits, and contract compliance.
• Ensure fiscal accountability through invoice review and payment processing.
• Serve as liaison between contractors, vendors, and internal stakeholders.
• Arrange purchases of commodities and services for facility projects.
• Develop detailed project criteria, specifications, and scopes of work.
• Conduct on-site inspections of structures, furnishings, and systems for compliance.
• Research, evaluate findings, and make independent procurement decisions.
• Obtain price quotes from vendors and compare quotes with specifications.
• Prepare purchase orders through a computerized system and place orders.
• Review and process invoices and payments for accountability and compliance.
• Interpret contract provisions and maintain essential project documentation.
• Assist in contractor selection and conduct pre-bid site visits.
• Serve as liaison between contractors and F&S sections to address project challenges.
• Organize and maintain product information, purchase orders, and contract records.
  
  

IDEAL CANDIDATE

• Strong contract administration skills with proven fiscal accountability and documentation management.
• Familiarity with procurement processes, vendor evaluations, and purchase order/invoice systems.
• Exceptional written and verbal communication skills to support clear documentation, stakeholder coordination, and issue resolution.
• Knowledge of:
• Principles and practices of large-scale centralized purchasing.
• Assigned commodities and services, including sources of supply and price trends.
• Procurement processes, contract administration, and municipal compliance standards.
• Ability to:
• Communicate effectively with vendors, contractors, and internal stakeholders.
• Read, comprehend, and apply laws, ordinances, and regulations governing public procurement.
• Express ideas clearly in writing and maintain detailed records. Work cooperatively and resolve inquiries or complaints professionally.
  

SALARY

Pay Range: $35.08 to $51.83 per hour.

Hiring Range: $35.08 to $42.64 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi
  
  

For more details, visit: Unit 002 Benefits

Minimum Qualifications

• Bachelor's degree in construction management or a related field.
• OR Four years of paraprofessional level architectural or engineering experience or construction project management experience.
• Other combinations of experience and education which meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• The following list is not all inclusive, but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.
  
  

Preferred Qualifications

The minimum qualifications listed above, plus:

• Experience with continuous improvement initiatives.
• Experience in contract administration and fiscal accountability.
• Experience as a stakeholder liaison and with issue resolution.
• Experience with developing project scopes, specifications, and criteria.
• Experience developing project scopes, and specifications for facilities projects.
• Relevant certifications (CPPB, PMP, or CM), preferred.
  
  

RECRUITMENT DATES

Recruitment closes April 1, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
  
  

REFERENCE

Facilities Projects Planner, JC:80130, ID# 61026, 03/26/2026, USM, GO, Benefits:002

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.