What are the responsibilities and job description for the Financial Assistant Housing Administrator position at City of Pasadena?
Duties: This is a position that is responsible for monitoring, reviewing, performing, and ensuring the accuracy of all financial transactions for the Pasadena Housing Office programs. This is a federally funded program through the U.S. Dept. of Housing and Urban Development (HUD). All administrative and program related expenses are paid through funds received from HUD. This position is responsible for establishing and maintaining a variety of complex and specialized report systems primarily for the Section 8 Housing Choice Voucher Program. Develops and maintains methods and procedures to accurately track and monitor division financial/accounting transactions. Review, prepare and submit all HUD required reporting in a timely manner. Prepare/coordinate all essential journal entries relating to Housing financial accounts with Finance Department. Prepare and submit to management monthly operating and finance reports. Prepare and submit all HAP payments to Owners and Tenant Utility Allowance Payments. Review, prepare and monitor budgets and financial accounts to include but is not limited to the following:
- Annual Housing Assistance Payments
- Annual Program Operating Budget
- Family Self-Sufficiency Accounts
- Year- Ending Financial Statements
- Yearly and Monthly VMS Reports to HUD, and Unaudited and Audited Financial Reports
- Monthly Rental Assistance Payments and Reports
- Portability and Overpayment Accounts
- Monitor the collection of any fraud recovery payments and reporting.
Perform compliance reviews to ensure accurate financial transactions. Prepare records and reports for all federal and local financial audits. Conduct/evaluate revenue targets and program analysis to ensure financial availability and program stability. Must have and maintain, without interruption, all necessary licenses, certifications, clearances, and/or job requirements. Works the assigned schedule and complies with the City's timekeeping and attendance policy.
Qualifications: Bachelor's Degree in Finance or Accounting. Obtain Certification in HCV Financial Management within 1 year of employment. Heavy MS Excel knowledge/experience. Proficiency in MS Word. Valid Texas Driver's License. PREFFERED: Prior experience in HUD accounting and budgeting practices and/or knowledge of HUD rules and regulations as pertaining to the Housing Choice Voucher Program. 2 – 5 years accounting experience.
The City of Pasadena offers very generous benefits to all full-time employees. For example:
- Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
- The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
- Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
- The City offers college tuition reimbursement of up to $3,500 per year.
- As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
- Civilian employees accumulate vacation at the following rates:
- Less than 6 years of service - two weeks of vacation per year.
- From 6 to less than 11 years of service - three weeks of vacation per year.
- From 11 to less than 21 years of service - four weeks of vacation per year.
- From 21 to less than 26 years of service - five weeks of vacation per year.
- From 26 years of service and up - six weeks of vacation per year.
Salary : $3,500