Administrative Aide- Environmental Code

GENERAL SUMMARY

Salary: $20.00/hr. minimum

To provide highly responsible and complex administrative support for professional, effective and efficient services for City staff, departments and the general public; provide training and direction to other support staff as needed.

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SUPERVISION

General supervision is provided by the Department Director or designee.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• All behaviors comply with the Code of Conduct & Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
• Provide clerical and secretarial support to assist designated upper level, administrative, other technical and field staff in the completion of their duties and responsibilities.
• Compose, prepare and review a variety of memorandums, correspondence, reports, public notices and documents as assigned; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by assigned department or divisions; photocopy reports and other documents as necessary.
• Answer questions and provide information to the public; receive citizen and client complaints and questions and refer to appropriate City staff/departments for resolution.
• Coordinate, review and process payroll and time reporting records for assigned divisions.
• Prepare and maintain a variety of files and filing systems for divisions as needed; prepare, maintain and update various records; research and verify information as requested; purge files as appropriate.
• Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations and daily operations or meetings as assigned.

• May serve as Notary Public; notarize a variety of documents related to City business.
• Participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies.
• Conduct a variety of surveys related to city operations.
• Provide staff support on a variety of special projects and as needed.
• Order and maintain office supplies and associated materials.
• Balance receipts for petty cash; prepare and maintain reimbursement and expense vouchers and reconcile purchase card statements.
• Maintain and review work and leave time records for division in which you support; and maintain and update personnel files as needed.
• Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS

EDUCATION

High School Diploma or GED.

EXPERIENCE

Four years of progressively responsible experience providing complex administrative assistance and support to a department or division head.

Ability to type 35 wpm.

LICENSES AND CERTIFICATES

Possession of a valid driver's license.

If a Notary Public Certification is required for your position, you will need to obtain a valid Notary Public Certification from the State of Texas within 30
days of employment with the City of Mesquite.

Failure to obtain certification will result in non-disciplinary termination.

WORK SCHEDULE

Monday - Friday from 8:00 a.m. - 5:00 p.m.

REQUIRED TESTING only if interviewed

• Typing - 35 WPM
• Customer Service

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

This position does not require a physical for employment.

Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on thier own or with reasonable accommodations, are encouraged to apply.