What are the responsibilities and job description for the Payroll Specialist position at City of Mesa?
Description/Duties
The Payroll Specialist is a paraprofessional class responsible for performing a variety of technical and administrative duties involved in the processing of the City’s bi-weekly payroll. Duties include setting up, compiling, verifying, and processing payroll related data in the HRM system including vendor/agency payments, termination pay, retro deductions, PSPRS estimates, retroactive deductions, and vendor interfaces/payments; entering withholding data, direct deposit requests, deductions, and employee information into the payroll system; reconciling payroll general ledger accounts and processing journal entries to record activity; formulating payroll-related reports and/or records both manually and utilizing computer programs/systems; researching, compiling, and analyzing statistical reports, audits, and other payroll related data; reviewing and analyzing payroll reports for issues and determining and completing adjustments to resolve issues; reconciling and transmitting files and payments for taxes, deferred compensation, retirement plans, and garnishments; conducting training classes on payroll related topics; communicating with departments and employees regarding new hires, pay rates, benefits, leave accruals, etc.; and assisting customers by e-mail/phone or in person at the front desk in Payroll with payroll-related questions regarding tax withholding, direct deposit, leave accruals, etc. Employees in this class must possess technical knowledge related to payroll processing and procedure, have the ability to explain and interpret payroll-related information, and exercise independent judgment in the disposition of routine matters.
This class is distinguished from the Senior Payroll Specialist class by the latter’s more technical and complex work in administering, monitoring, or overseeing a program, payroll process, or payroll functional area. Progression from a Payroll Specialist to Senior Payroll Specialist may be accomplished through a noncompetitive criteria-based promotional process. The incumbent must be employed a minimum of one year as a City of Mesa Payroll Specialist and have successfully completed original City probation. In addition, the incumbent must meet established work standards, demonstrate the level of competency necessary to independently perform assigned tasks, and meet the minimum qualifications of a Senior Payroll Specialist classification. An employee in this class is supervised by professional-level accounting staff through observation, reports, conferences, and meetings, and work is reviewed for completeness and adherence to department policies and standards. This class is FLSA nonexempt.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Graduation from high school or GED. Considerable (3 – 5 years) payroll experience.
Preferred/Desirable Qualifications. Supplemental coursework or training in payroll is preferred. Experience processing payroll using an Enterprise Resource Planning (ERP) system and experience with personal computer (PC) software applications (Excel, Word, PowerPoint, Adobe Acrobat) is highly desirable.
Link To Job Description
http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4262.pdf
A Summary of City of Mesa Benefits is linked here.
01
Do you have a High School Diploma or GED? Ensure you detail your education on your application.
How many years of payroll experience do you have? You must list in detail your experience on your application.
Please describe your payroll experience, including employer(s). Please also detail this experience on your application. If none, type N/A.
04
Please list any supplemental coursework and/or training in payroll that you have completed. Please also detail this information on your application. If none, type N/A.
05
Please describe your experience processing payroll using an enterprise resource planning (ERP) system in the textbox below. Please also detail this experience on your application. If no experience, type N/A.
06
Please describe your experience with personal computer (PC) software applications (Excel, Word, PowerPoint, Adobe Acrobat). Please also detail this experience on your application. If none, type N/A.
The Payroll Specialist is a paraprofessional class responsible for performing a variety of technical and administrative duties involved in the processing of the City’s bi-weekly payroll. Duties include setting up, compiling, verifying, and processing payroll related data in the HRM system including vendor/agency payments, termination pay, retro deductions, PSPRS estimates, retroactive deductions, and vendor interfaces/payments; entering withholding data, direct deposit requests, deductions, and employee information into the payroll system; reconciling payroll general ledger accounts and processing journal entries to record activity; formulating payroll-related reports and/or records both manually and utilizing computer programs/systems; researching, compiling, and analyzing statistical reports, audits, and other payroll related data; reviewing and analyzing payroll reports for issues and determining and completing adjustments to resolve issues; reconciling and transmitting files and payments for taxes, deferred compensation, retirement plans, and garnishments; conducting training classes on payroll related topics; communicating with departments and employees regarding new hires, pay rates, benefits, leave accruals, etc.; and assisting customers by e-mail/phone or in person at the front desk in Payroll with payroll-related questions regarding tax withholding, direct deposit, leave accruals, etc. Employees in this class must possess technical knowledge related to payroll processing and procedure, have the ability to explain and interpret payroll-related information, and exercise independent judgment in the disposition of routine matters.
This class is distinguished from the Senior Payroll Specialist class by the latter’s more technical and complex work in administering, monitoring, or overseeing a program, payroll process, or payroll functional area. Progression from a Payroll Specialist to Senior Payroll Specialist may be accomplished through a noncompetitive criteria-based promotional process. The incumbent must be employed a minimum of one year as a City of Mesa Payroll Specialist and have successfully completed original City probation. In addition, the incumbent must meet established work standards, demonstrate the level of competency necessary to independently perform assigned tasks, and meet the minimum qualifications of a Senior Payroll Specialist classification. An employee in this class is supervised by professional-level accounting staff through observation, reports, conferences, and meetings, and work is reviewed for completeness and adherence to department policies and standards. This class is FLSA nonexempt.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Graduation from high school or GED. Considerable (3 – 5 years) payroll experience.
Preferred/Desirable Qualifications. Supplemental coursework or training in payroll is preferred. Experience processing payroll using an Enterprise Resource Planning (ERP) system and experience with personal computer (PC) software applications (Excel, Word, PowerPoint, Adobe Acrobat) is highly desirable.
Link To Job Description
http://apps.mesaaz.gov/jobdescriptions/Documents/JobDescriptions/cs4262.pdf
A Summary of City of Mesa Benefits is linked here.
01
Do you have a High School Diploma or GED? Ensure you detail your education on your application.
- Yes
- No
How many years of payroll experience do you have? You must list in detail your experience on your application.
- None
- Some but less than 3 years
- 3 years or more
Please describe your payroll experience, including employer(s). Please also detail this experience on your application. If none, type N/A.
04
Please list any supplemental coursework and/or training in payroll that you have completed. Please also detail this information on your application. If none, type N/A.
05
Please describe your experience processing payroll using an enterprise resource planning (ERP) system in the textbox below. Please also detail this experience on your application. If no experience, type N/A.
06
Please describe your experience with personal computer (PC) software applications (Excel, Word, PowerPoint, Adobe Acrobat). Please also detail this experience on your application. If none, type N/A.
- Required Question