What are the responsibilities and job description for the Lead Deputy Court Clerk position at City of Kenosha?
JOB REQUIREMENTS: This is an advanced level leadership position in the
Circuit Court. Under general supervision, this position will assist
Deputy Court Clerks and Deputy Court Clerks Senior positions in training
and using efficient methods to enhance case management and customer
service. The Lead Deputy Court Clerk will assist the Court Services
Manager, the Fiscal Services Manager, and the Clerk of Court to ensure
statutory requirements of the Clerk\'s office are met, while optimizing
efficiencies and training opportunity of court staff responsibly. This
position will assist in training new and existing Deputy Court Clerks on
processes relating to the unit specified above. The Lead Deputy Court
Clerk will provide ongoing updates and suggestions to management
relating to service improvements, performance improvements, and Deputy
Court Clerk development. The Lead Deputy Court Clerk must be able to
understand implications of meeting the statutory requirements for proper
court record management, be able to assess and monitor training needs of
unit staff, assist with training, develop and maintain reference and
training materials, and review generated reports for trends. As a sworn
Deputy Court Clerk, the Lead is expected to learn all functions of the
position, including clerking in a courtroom. The Lead Deputy Court Clerk
must provide outstanding professional customer service with both
internal and external individuals; be able to manage a workload by
timely and accurately meeting statutory timelines; have impeccable
attention to detail in all assigned work; be comfortable interacting
with judges, commissioners, attorneys, colleagues, public, and executive
level management on a daily basis; be able to train other deputy clerks
on duties assigned to this position; be committed to continuous
learning; and be able to thrive in a fast-paced environment. Working
under the direction of the Clerk of Court and assigned supervisor, this
position will provide administrative support for the operations of the
court by assisting management in ensuring proper training of staff,
process improvements, correct court record management, and support
employees in enhancing program knowledge. Duties include: Uses state and
county policies and reports to provide record and financial case
management assistance to the assigned unit staff Timely and accurate
indexing, filing, and scanning of court documents Processes payments,
issues receipts, and completes account and data entry duties Ensures
unit staff are compliant with Model Court Recordkeeping procedures In
coordination with management, assists with training and development of
unit staff Continuously monitors the training needs of unit staff and
provides support as it related to court policies and processes Must be
flexible with work assignments within the unit Collaborates on proper
caseload management with court staff Represents the Clerk of Court\'s
office at state or local meetings Prepares and reviews reports
associated with caseload management as needed by management Prepares and
disseminates calendars Works directly with management to create
efficiencies that enhance day-to-day operations and customer service
Performs all duties associated with a Deputy Court Clerk within unit
Serves as liaison to stakeholders, including law enforcement, litigants,
attorneys, and service providers Maintains electronic court files
Prepares documents and follows procedures in accordance with statutory
time limits Explains court procedures, processes, rules, and
requirements without providing legal advice Performs financial
transactions Performs other duties as required or assigned \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: Experience Minimum two years of
experience in Circuit Court Family Unit Success Factors Knowledge of
legal terminology and court procedures Knowledge of CCAP database
Knowledge of Court related financial duties Knowledge of Court
ecordkeeping policies Ability to provide deputy clerk duties in a
courtroom setting Ability to perform basic math functions with
assistance of technology Ability to perform a variety of duties, often
changing from one task to another Ability to handle multiple procedural
processes simultaneously Ability to provide quality customer service
Ability to type accurately and efficiently Ability to follow schedules
and deadlines Ability to follow oral and written instructions Ability to
maintain confidential information regarding court records and
proceedings, as well as personal identifying information Ability to
operate a variety of office equipment including a computer, calculator,
scanner, telephone, and fax machine Ability to be professional and
courteous Ability to work respectfully in a diverse and inclusive
environment Ability to write clear and concise training materials and
draft documents Ability to evaluate court record case management
processes Ability to exercise critical thinking and problem-solving
techniques with effective time management and prioritization Ability to
efficiently use the CCAP database, Microsoft Word, Excel and Outlook
Ability to understand and apply Kenosha County Circuit Court rules and
court procedures Ability to effectively use legal terminology and
understand legal documents Ability to adhere to strict confidential
guidelines Ability to thrive in a fast-paced environment Skill in
customer service Skill in organization and recordkeeping Skill in
following oral and written instructions Physical Demands The physical
demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
Disabilities To Perform The Essential Functions. The Position Involves
physical demands lifting up to 25 pounds; this would involve lifting
boxes of paper and mail \*\*\*\*\* APPLICATION INSTRUCTIONS: Other: To
see the complete job description and to apply for this position, please
visit our website, www.kenoshacountywi.gov/jobs, and click the \"View
Open Jobs\" button. Applications must be submitted no later than Friday,
April 10, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs
Circuit Court. Under general supervision, this position will assist
Deputy Court Clerks and Deputy Court Clerks Senior positions in training
and using efficient methods to enhance case management and customer
service. The Lead Deputy Court Clerk will assist the Court Services
Manager, the Fiscal Services Manager, and the Clerk of Court to ensure
statutory requirements of the Clerk\'s office are met, while optimizing
efficiencies and training opportunity of court staff responsibly. This
position will assist in training new and existing Deputy Court Clerks on
processes relating to the unit specified above. The Lead Deputy Court
Clerk will provide ongoing updates and suggestions to management
relating to service improvements, performance improvements, and Deputy
Court Clerk development. The Lead Deputy Court Clerk must be able to
understand implications of meeting the statutory requirements for proper
court record management, be able to assess and monitor training needs of
unit staff, assist with training, develop and maintain reference and
training materials, and review generated reports for trends. As a sworn
Deputy Court Clerk, the Lead is expected to learn all functions of the
position, including clerking in a courtroom. The Lead Deputy Court Clerk
must provide outstanding professional customer service with both
internal and external individuals; be able to manage a workload by
timely and accurately meeting statutory timelines; have impeccable
attention to detail in all assigned work; be comfortable interacting
with judges, commissioners, attorneys, colleagues, public, and executive
level management on a daily basis; be able to train other deputy clerks
on duties assigned to this position; be committed to continuous
learning; and be able to thrive in a fast-paced environment. Working
under the direction of the Clerk of Court and assigned supervisor, this
position will provide administrative support for the operations of the
court by assisting management in ensuring proper training of staff,
process improvements, correct court record management, and support
employees in enhancing program knowledge. Duties include: Uses state and
county policies and reports to provide record and financial case
management assistance to the assigned unit staff Timely and accurate
indexing, filing, and scanning of court documents Processes payments,
issues receipts, and completes account and data entry duties Ensures
unit staff are compliant with Model Court Recordkeeping procedures In
coordination with management, assists with training and development of
unit staff Continuously monitors the training needs of unit staff and
provides support as it related to court policies and processes Must be
flexible with work assignments within the unit Collaborates on proper
caseload management with court staff Represents the Clerk of Court\'s
office at state or local meetings Prepares and reviews reports
associated with caseload management as needed by management Prepares and
disseminates calendars Works directly with management to create
efficiencies that enhance day-to-day operations and customer service
Performs all duties associated with a Deputy Court Clerk within unit
Serves as liaison to stakeholders, including law enforcement, litigants,
attorneys, and service providers Maintains electronic court files
Prepares documents and follows procedures in accordance with statutory
time limits Explains court procedures, processes, rules, and
requirements without providing legal advice Performs financial
transactions Performs other duties as required or assigned \*\*\*\*\*
OTHER EXPERIENCE AND QUALIFICATIONS: Experience Minimum two years of
experience in Circuit Court Family Unit Success Factors Knowledge of
legal terminology and court procedures Knowledge of CCAP database
Knowledge of Court related financial duties Knowledge of Court
ecordkeeping policies Ability to provide deputy clerk duties in a
courtroom setting Ability to perform basic math functions with
assistance of technology Ability to perform a variety of duties, often
changing from one task to another Ability to handle multiple procedural
processes simultaneously Ability to provide quality customer service
Ability to type accurately and efficiently Ability to follow schedules
and deadlines Ability to follow oral and written instructions Ability to
maintain confidential information regarding court records and
proceedings, as well as personal identifying information Ability to
operate a variety of office equipment including a computer, calculator,
scanner, telephone, and fax machine Ability to be professional and
courteous Ability to work respectfully in a diverse and inclusive
environment Ability to write clear and concise training materials and
draft documents Ability to evaluate court record case management
processes Ability to exercise critical thinking and problem-solving
techniques with effective time management and prioritization Ability to
efficiently use the CCAP database, Microsoft Word, Excel and Outlook
Ability to understand and apply Kenosha County Circuit Court rules and
court procedures Ability to effectively use legal terminology and
understand legal documents Ability to adhere to strict confidential
guidelines Ability to thrive in a fast-paced environment Skill in
customer service Skill in organization and recordkeeping Skill in
following oral and written instructions Physical Demands The physical
demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
Disabilities To Perform The Essential Functions. The Position Involves
physical demands lifting up to 25 pounds; this would involve lifting
boxes of paper and mail \*\*\*\*\* APPLICATION INSTRUCTIONS: Other: To
see the complete job description and to apply for this position, please
visit our website, www.kenoshacountywi.gov/jobs, and click the \"View
Open Jobs\" button. Applications must be submitted no later than Friday,
April 10, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs