What are the responsibilities and job description for the Deputy Court Clerk position at City of Kenosha?
JOB REQUIREMENTS: Kenosha County is seeking a highly motivated, detail
oriented, and customer service focused person to join the Circuit Court
staff as a Deputy Court Clerk. The selected candidate will join a team
committed to continuous learning and supporting the fast-paced court
operations of Kenosha County. Circuit Court will provide formal and
informal training for this position, including software training on
technologies, internal training on Circuit Court procedures, and
mentoring in learning the requirements of the position. The Deputy Court
Clerk provides clerical support for the operations of the court, working
under the direction of the Clerk of Circuit Court and assigned
supervisor. Deputy Court Clerks must provide outstanding customer
service during stressful situations; be able to manage workload and meet
statutory timelines; have impeccable attention to detail in all assigned
work; be comfortable interacting with members of the public, judges,
attorneys, and executive level management on a daily basis. Additional
duties include indexing of new case filings, receipting of cash, credit
card and online payments, docketing of court entries and judgments, and
record searches. Deputy Court Clerks are expected to learn all functions
of the position, which include but are not limited to: proper cash
handling and receipting processes, timely and accurate filing and
scanning documents to criminal, civil, traffic, small claims, family,
probate, juvenile, and paternity matters; providing excellent phone
customer service; correctly completing data entry duties; learning and
applying legal terminology; indexing documents; following general office
and clerical processes; maintaining electronic court files; and
preparing record responses. Duties include: Ensures all court documents
are prepared accurately and distributed on a timely basis Ensures proper
application of payment information to case filings Adheres to standard
cash handling duties Adheres to Model Court Recordkeeping procedures in
maintenance of court files Provides information to internal and external
customers regarding court record information Acts as receptionist for
main customer service desk and provides back-up to civil deputy court
clerks Serves as liaison to other departments, law enforcement,
litigants, service providers, and other involved parties Prepares
responses to record requests Distributes court calendars Explains court
procedures, processes, rules, and requirements without providing legal
advice Performs other duties as required or assigned Join our team and
help make a difference in Kenosha County! \*\*\*\*\* OTHER EXPERIENCE
AND QUALIFICATIONS: Experience Minimum two years of work experience in
an office environment, preferably in a legal court, financial, or
corrections setting Success Factors Knowledge of legal terminology,
court procedures, and documents and information used in court
proceedings Skill in Microsoft Word, Outlook, and Excel Ability to
perform basic math functions with the use of technology Ability to
balance cash drawer Ability to perform a variety of duties, often
changing from one task to another Ability to handle multiple procedural
processes simultaneously Ability to provide quality customer service and
remain professional and courteous at all times Ability to work
independently to follow schedules and meet deadlines Skill in
communicating both verbally and in writing, with the ability to follow
oral and written instructions Ability to maintain confidential
information, including personal identifying information and information
contained in court records and proceedings Ability to operate a variety
of office equipment including a computer, calculator, scanner,
telephone, and fax machine Ability to work respectfully in a diverse and
inclusive environment Physical Demands The physical demands described
here are representative of those that must be met by an employee t
Successfully Perform The Essential Functions Of This Job. Reasonable
accommodations may be made to enable individuals with disabilities to
Perform The Essential Functions. This Position Requires Light Physical
demands, such as exerting up to 25 pounds of force occasionally, and up
to 10 pounds of force frequently This position requires long periods of
standing, up to 8 hours per shift \*\*\*\*\* APPLICATION INSTRUCTIONS:
Other: To see the complete job description and to apply for this
position, please visit our website, www.kenoshacountywi.gov/jobs, and
click the \"View Open Jobs\" button. Applications must be submitted no
later than Wednesday, April 15, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs
oriented, and customer service focused person to join the Circuit Court
staff as a Deputy Court Clerk. The selected candidate will join a team
committed to continuous learning and supporting the fast-paced court
operations of Kenosha County. Circuit Court will provide formal and
informal training for this position, including software training on
technologies, internal training on Circuit Court procedures, and
mentoring in learning the requirements of the position. The Deputy Court
Clerk provides clerical support for the operations of the court, working
under the direction of the Clerk of Circuit Court and assigned
supervisor. Deputy Court Clerks must provide outstanding customer
service during stressful situations; be able to manage workload and meet
statutory timelines; have impeccable attention to detail in all assigned
work; be comfortable interacting with members of the public, judges,
attorneys, and executive level management on a daily basis. Additional
duties include indexing of new case filings, receipting of cash, credit
card and online payments, docketing of court entries and judgments, and
record searches. Deputy Court Clerks are expected to learn all functions
of the position, which include but are not limited to: proper cash
handling and receipting processes, timely and accurate filing and
scanning documents to criminal, civil, traffic, small claims, family,
probate, juvenile, and paternity matters; providing excellent phone
customer service; correctly completing data entry duties; learning and
applying legal terminology; indexing documents; following general office
and clerical processes; maintaining electronic court files; and
preparing record responses. Duties include: Ensures all court documents
are prepared accurately and distributed on a timely basis Ensures proper
application of payment information to case filings Adheres to standard
cash handling duties Adheres to Model Court Recordkeeping procedures in
maintenance of court files Provides information to internal and external
customers regarding court record information Acts as receptionist for
main customer service desk and provides back-up to civil deputy court
clerks Serves as liaison to other departments, law enforcement,
litigants, service providers, and other involved parties Prepares
responses to record requests Distributes court calendars Explains court
procedures, processes, rules, and requirements without providing legal
advice Performs other duties as required or assigned Join our team and
help make a difference in Kenosha County! \*\*\*\*\* OTHER EXPERIENCE
AND QUALIFICATIONS: Experience Minimum two years of work experience in
an office environment, preferably in a legal court, financial, or
corrections setting Success Factors Knowledge of legal terminology,
court procedures, and documents and information used in court
proceedings Skill in Microsoft Word, Outlook, and Excel Ability to
perform basic math functions with the use of technology Ability to
balance cash drawer Ability to perform a variety of duties, often
changing from one task to another Ability to handle multiple procedural
processes simultaneously Ability to provide quality customer service and
remain professional and courteous at all times Ability to work
independently to follow schedules and meet deadlines Skill in
communicating both verbally and in writing, with the ability to follow
oral and written instructions Ability to maintain confidential
information, including personal identifying information and information
contained in court records and proceedings Ability to operate a variety
of office equipment including a computer, calculator, scanner,
telephone, and fax machine Ability to work respectfully in a diverse and
inclusive environment Physical Demands The physical demands described
here are representative of those that must be met by an employee t
Successfully Perform The Essential Functions Of This Job. Reasonable
accommodations may be made to enable individuals with disabilities to
Perform The Essential Functions. This Position Requires Light Physical
demands, such as exerting up to 25 pounds of force occasionally, and up
to 10 pounds of force frequently This position requires long periods of
standing, up to 8 hours per shift \*\*\*\*\* APPLICATION INSTRUCTIONS:
Other: To see the complete job description and to apply for this
position, please visit our website, www.kenoshacountywi.gov/jobs, and
click the \"View Open Jobs\" button. Applications must be submitted no
later than Wednesday, April 15, 2026, at 12:00 noon. Apply Online:
www.kenoshacountywi.gov/jobs