What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT position at City of Hemet?
THE CITY OF HEMET IS AN EQUAL OPPORTUNITY EMPLOYER
Are you a detail-oriented, organized professional looking to make a meaningful impact in your community? The City of Hemet is seeking a motivated and skilled Administrative Assistant to join our Community Development Department. In this vital role, you will support a dynamic team dedicated to shaping the future of our city through planning, development, and community engagement. From managing important records and coordinating department communications to providing exceptional customer service, you'll play a key role in keeping our operations running smoothly and efficiently.
Working with the City of Hemet means more than just a job-it's an opportunity to contribute to a growing city with a strong sense of community and purpose. You'll enjoy a collaborative work environment, competitive compensation, and professional development opportunities that support your long-term success. If you thrive in a fast-paced setting, have a passion for service, and want to be part of a team making a lasting difference, we encourage you to apply today and help us build a better Hemet for everyone.
NOTE: THE FILING DEADLINE FOR THIS POSITION IS FRIDAY, December 5th, 2025 OR UPON RECEIPT OF 100 APPLICATIONS, WHICHEVER OCCURS FIRST.
Essential Functions
Modern office practices, procedures and equipment; basic financial and statistical record keeping; bookkeeping; basic purchasing and personnel policies and procedures; standard office equipment, including a computer and related software; general clerical and record-keeping methods; letter and report writing practices; correct English usage, grammar, spelling, punctuation and vocabulary.
Ability to
Proofread and edit; work with numbers and make mathematical calculations; solve problems and apply appropriate policies and procedures; prepare and maintain accurate reports and records; operate standard office equipment, including a computer and related software; type/keyboard; communicate effectively both orally and in writing; establish and maintain effective working relationships with other City employees and the public.Â
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Minimum Qualifications
Education and/or Experience:
Graduation from high school and three (3) years of progressively responsible administrative support experience or an equivalent combination of education and experience.Â
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CERTIFICATION/LICENSEÂ
Position requires prolonged sitting, standing, walking reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and document weighing up to 25 pounds is also required.Â
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.Â
Selection Process
All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of twelve months.
Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Â Drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
Are you a detail-oriented, organized professional looking to make a meaningful impact in your community? The City of Hemet is seeking a motivated and skilled Administrative Assistant to join our Community Development Department. In this vital role, you will support a dynamic team dedicated to shaping the future of our city through planning, development, and community engagement. From managing important records and coordinating department communications to providing exceptional customer service, you'll play a key role in keeping our operations running smoothly and efficiently.
Working with the City of Hemet means more than just a job-it's an opportunity to contribute to a growing city with a strong sense of community and purpose. You'll enjoy a collaborative work environment, competitive compensation, and professional development opportunities that support your long-term success. If you thrive in a fast-paced setting, have a passion for service, and want to be part of a team making a lasting difference, we encourage you to apply today and help us build a better Hemet for everyone.
NOTE: THE FILING DEADLINE FOR THIS POSITION IS FRIDAY, December 5th, 2025 OR UPON RECEIPT OF 100 APPLICATIONS, WHICHEVER OCCURS FIRST.
Essential Functions
- Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:Â
- Perform a variety of administrative support activities for department such as compose correspondence, interpret and explain policy, maintain files, and sort, open and screen mail; research, summarize and analyze information; compile data and prepare reports; schedule and coordinate meetings; prepare agendas; take minutes and handle distribution; attend meetings representing department.
- Maintain and reconcile budgets for various accounts including grants for departmental or work unit accounts; authorize designated expenditures; monitor expenditures and perform simple analysis on accounts; prepare special and recurring budgetary reports as needed.Â
- Screen phone calls and visitors, directing to appropriate staff as necessary; provide clerical support such as typing, editing, proofreading and filing; coordinate registration, travel, and vehicle arrangements for training, conferences and other meetings.
- Coordinate personnel matters; interpret and apply related policies; prepare and submit appropriate paperwork for personnel actions; track and file evaluation forms, training records, certifications, and other related personnel records; prepare payroll information and reports.
- May assist with or perform specialized duties for department such as recruitment support, purchasing and financial reporting.
Modern office practices, procedures and equipment; basic financial and statistical record keeping; bookkeeping; basic purchasing and personnel policies and procedures; standard office equipment, including a computer and related software; general clerical and record-keeping methods; letter and report writing practices; correct English usage, grammar, spelling, punctuation and vocabulary.
Ability to
Proofread and edit; work with numbers and make mathematical calculations; solve problems and apply appropriate policies and procedures; prepare and maintain accurate reports and records; operate standard office equipment, including a computer and related software; type/keyboard; communicate effectively both orally and in writing; establish and maintain effective working relationships with other City employees and the public.Â
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Minimum Qualifications
Education and/or Experience:
Graduation from high school and three (3) years of progressively responsible administrative support experience or an equivalent combination of education and experience.Â
Â
CERTIFICATION/LICENSEÂ
- Possession of, or ability to obtain, a valid Class C California driver's license, and maintain satisfactory driving record;Â
- A typing certificate reflecting a minimum typing speed of 60 net wpm.
- A current Typing Certificate (60 wpm net)
- Online typing test are accepted. All typing tests MUST be dated in the last year and MUST be 5 MINUTES in duration.
Position requires prolonged sitting, standing, walking reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and document weighing up to 25 pounds is also required.Â
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.Â
Selection Process
All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of twelve months.
Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Â Drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.
THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
