Essential Functions | % of Time | - Prepare Financial Data and Reports: Create, maintain, and input journal entries. Serve as a liaison between the City and the revenue centers generating and invoicing entities. Prepare a variety of monthly, periodic, and annual financial and statistical reports for City Council members, the City Manager’s Office, Department Directors, Comptroller, and Project Managers. Assist with the creation, validation, and distribution of financial reports. Generate, validate, and distribute key financial indicators. Assist in the annual budgeting process, as needed. Attend training, meetings, seminars and/or workshops to enhance job knowledge and skills. Perform special projects as needed.
| 45% | - Reconcile Bank Accounts: Reconcile and review various accounts by identifying posting errors or omissions and applying the appropriate accounting standards. Reconcile all bank and investment accounts. Coordinate and resolve various issues with the bank, i.e., stop payments, cleared check differences, etc. Monitor investment rates and records investments with financial institutions; maintain and reconcile investment activity. Utilize independent judgement when monitoring bank balances to ensure adequate cash flow. Ensure Payment Card Industry (PCI) compliance by producing training materials, conducting training, as well as surprise audits. Perform general clerical work as needed.
| 15% | - Prepare Financial Data for Annual Audits: Assist with the interim and annual audits. Assist in the preparation of the financial statements and footnotes. Prepare Schedule of Expenditures of Federal Awards (SEFA) for interim and year-end audit. Ensure compliance with grant requirements and execute draw requests. Assist with the preparation and distribution of the ACFR and PAFR.
| 15% | - Perform General Monthly and Annual Accounting Tasks: Monitor Intergovernmental and Development Agreements to ensure compliance with agreements and contracts. Maintain and reconcile the capital asset subledger. Track and reconcile capital expenditures. Assist with debt administration and ensure compliance with continuing disclosure requirements. Respond to inquiries, concerns, complaints, and requests by gathering, analyzing, summarizing and interpreting data.
| 15% | - Maintain Internal Controls and Process Improvements: Serve as a subject matter expert and provide instruction and guidance to the Accounts Payable and Payroll Accountants; provide training and backup as needed. Identify, troubleshoot, test, and assist in the implementation of process improvements, software solutions, and upgrades, as needed. Utilize independent judgment when troubleshooting. Ensure adherence to internal accounting processes and procedures. Review and update procedures annually and develop procedures when needed.
| 10% |
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