What are the responsibilities and job description for the Records Manager position at City of Green Bay?
JOB REQUIREMENTS: Examples of Duties: Plans, schedules, supervises and
evaluates the work of Records and Front Desk staff. Interviews and
selects applicants with the assistance of Human Resources. Provides
training and orientation. Oversees the reporting of crime statistics to
the State of Wisconsin. Ensures compliance with open records and records
management regulations and policies. Reviews police reports and external
documents for release. Redacts exempt information and prepares denial
correspondence. Reviews the background status of contractors and City
employees entering the building to ensure compliance with FBI
agreements. Ensures security compliance with the criminal justice
computer network system. Serves as the Department\'s primary
administrator for the electronic Records Management System (RMS).
Oversees the functional, technical, and operational integrity of the
RMS, ensuring system reliability, data accuracy, inter-agency
compatibility, and compliance with operational and legal standards.
Assists members of the public with requests for service. Performs other
duties as assigned. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Minimum Qualifications Required: Five years of office management
Experience Or Other Related Experience. Prior Supervisory Experience
desired. A combination of equivalent experience and/or education may be
considered Knowledge, Skills & Abilities: Considerable knowledge of laws
pertaining to open records. Considerable knowledge of records management
practices and records management systems. Knowledge of crime reporting
requirements and systems. Knowledge of department operations.
Comprehensive knowledge and skill in the principles of office
management. Skill in supervising, coaching, and evaluating staff. Skill
in applying legal and policy guidelines to records management and open
records requests. Skill in identifying RMS issues and determining
appropriate resolutions. Ability to handle confidential information with
discretion. Ability to multi-task and prioritize tasks while complying
with deadlines. Ability to analyze operational processes and recommend
improvements to enhance efficiency or compliance. Ability to utilize a
computer and the required software. Ability to follow oral and written
instructions. Ability to establish and maintain effective working
relationships with staff, the public, and external agencies. Ability to
work the required hours of the position. PHYSICAL REQUIREMENTS: Ability
to perform the following activities: Lifting and carrying up to 10-20
pounds. Frequent standing and sitting. Ability to focus for long period
of time on projects. Ability to reach, stoop and lift. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
http://agency.governmentjobs.com/greenbaywi/default.cfm
evaluates the work of Records and Front Desk staff. Interviews and
selects applicants with the assistance of Human Resources. Provides
training and orientation. Oversees the reporting of crime statistics to
the State of Wisconsin. Ensures compliance with open records and records
management regulations and policies. Reviews police reports and external
documents for release. Redacts exempt information and prepares denial
correspondence. Reviews the background status of contractors and City
employees entering the building to ensure compliance with FBI
agreements. Ensures security compliance with the criminal justice
computer network system. Serves as the Department\'s primary
administrator for the electronic Records Management System (RMS).
Oversees the functional, technical, and operational integrity of the
RMS, ensuring system reliability, data accuracy, inter-agency
compatibility, and compliance with operational and legal standards.
Assists members of the public with requests for service. Performs other
duties as assigned. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS:
Minimum Qualifications Required: Five years of office management
Experience Or Other Related Experience. Prior Supervisory Experience
desired. A combination of equivalent experience and/or education may be
considered Knowledge, Skills & Abilities: Considerable knowledge of laws
pertaining to open records. Considerable knowledge of records management
practices and records management systems. Knowledge of crime reporting
requirements and systems. Knowledge of department operations.
Comprehensive knowledge and skill in the principles of office
management. Skill in supervising, coaching, and evaluating staff. Skill
in applying legal and policy guidelines to records management and open
records requests. Skill in identifying RMS issues and determining
appropriate resolutions. Ability to handle confidential information with
discretion. Ability to multi-task and prioritize tasks while complying
with deadlines. Ability to analyze operational processes and recommend
improvements to enhance efficiency or compliance. Ability to utilize a
computer and the required software. Ability to follow oral and written
instructions. Ability to establish and maintain effective working
relationships with staff, the public, and external agencies. Ability to
work the required hours of the position. PHYSICAL REQUIREMENTS: Ability
to perform the following activities: Lifting and carrying up to 10-20
pounds. Frequent standing and sitting. Ability to focus for long period
of time on projects. Ability to reach, stoop and lift. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
http://agency.governmentjobs.com/greenbaywi/default.cfm