What are the responsibilities and job description for the Administrative Assistant (City Clerk's Office) position at City of Fort Collins?
POSITION TITLE: Administrative Assistant (City Clerk's Office) (Hourly)
REQUISITION #: req8448
DEPARTMENT: City Clerk
LOCATION: CITY HALL
BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit Highlights.pdf
EMPLOYMENT TYPE: Part-Time Hourly
FLSA STATUS: Non-Exempt
HOURLY RATE: $20.00 - 25.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 5/15/2026.
This is a temporary position that will end on 12/31/26.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.
Post-Offer Requirements
At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.
To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure
Job Summary
Work related to supporting general business operations at the City.
Essential Duties And Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
No
City Competencies
Required Qualifications
High School Diploma or GED High school diploma or general education degree (GED)
College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College or technical school level coursework in business, or finance (Associates degree preferred)
Experience Requirements
Notice Regarding Medical And/or Recreational Marijuana Use
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee’s protected status, or any behavior that violates this policy.
Consistent with the City’s respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.
The City is committed to providing a healthy and safe work environment. In addition to the City’s commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.
Note: Some information in your application may be public information under the Colorado Open Records Act.
REQUISITION #: req8448
DEPARTMENT: City Clerk
LOCATION: CITY HALL
BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit Highlights.pdf
EMPLOYMENT TYPE: Part-Time Hourly
FLSA STATUS: Non-Exempt
HOURLY RATE: $20.00 - 25.00 per hour (based on relevant experience)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 5/15/2026.
This is a temporary position that will end on 12/31/26.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.
Post-Offer Requirements
- Background check (Background checks are considered in relation to the responsibilities and requirements of the position)
At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.
To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure
Job Summary
Work related to supporting general business operations at the City.
Essential Duties And Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
- Maintains effective office systems and procedures, including supply inventory.
- Provides customer service for internal customers and community, including explanation and interpretation of policies and procedures, in person and via telephone.
- May support all programs with the City Clerk’s Office as needed: City Council Support, Regulatory Licensing, Records Program, Boards and Commissions, Elections
- Enters data, compiles records and reports; tabulates or posts data; maintain databases.
- Compiles and organizes materials for City Clerk programs and/or special projects.
- Provides clerical support including preparing or answering correspondence;
- Open and route incoming mail and prepare outgoing mail.
- May provide basic financial support through fee collection, data entry and tracking.
- Acts as liaison to other City offices.
- May administer document and record management systems.
No
City Competencies
- Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
- Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
- A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
- A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
- Ability to use records management, accounting, word processing, presentation, web development, and graphics software.
- Knowledge of basic math and/or accounting.
- Ability to enter data accurately; use spreadsheet and database software.
- Ability to respond effectively to customer service requests.
- Ability to communicate effectively orally and in writing.
- Good organization skills; attention to detail; multi-tasking skills.
- Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
- Basic understanding of finance or budget management processes and procedures.
- Ability to work under moderate supervision and to exercise independent judgement as required.
Required Qualifications
High School Diploma or GED High school diploma or general education degree (GED)
College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College or technical school level coursework in business, or finance (Associates degree preferred)
Experience Requirements
- Minimum of three to five years related experience; or equivalent combination of education and experience.
Notice Regarding Medical And/or Recreational Marijuana Use
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee’s protected status, or any behavior that violates this policy.
Consistent with the City’s respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.
The City is committed to providing a healthy and safe work environment. In addition to the City’s commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.
Note: Some information in your application may be public information under the Colorado Open Records Act.
Salary : $20 - $25