Administrative Assistant

POSITION TITLE: Administrative Assistant (Hourly)

REQUISITION #: req8493

DEPARTMENT: Arts & Culture

LOCATION: 215 OFFICE BLDG

BENEFIT CATEGORY: Variable Hourly Hourly Employee Benefit Highlights.pdf

EMPLOYMENT TYPE: Part-Time Hourly

FLSA STATUS: Non-Exempt

HOURLY RATE: $20.00 - 23.00 per hour (based on relevant experience)

SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 6/29/2026 . The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements

• Background check (Background checks are considered in relation to the responsibilities and requirements of the position)
  
  

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

Work related to supporting general business operations at the City.

Essential Duties And Responsibilities

• The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
• Support application intake and eligibility review for FoCo Creates Grant Program.
• Track grant materials, contract, invoices and reporting deadlines.
• May support all programs within the City’s Community Arts Workgroup as needed: FoCo Creates Grant Program, Art in Public Places, Center for Creativity, Visual Arts.
• Enters data, compiles records and reports; manage grant tracking
• Compiles and organizes materials for Arts & Culture programs and/or special projects.
• Provides clerical support including preparing or answering correspondence; scheduling meetings; taking notes as requested; preparing materials for presentations and workshops;
• May provide support in executing financial transactions such as grant payment, data entry and tracking.
• May administer document and record management systems.
• Other duties as assigned.
  
  

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
  
  

Required Knowledge Skills And Abilities

• Ability to use Microsoft Suite, records management, accounting, word processing, presentation, web development, and graphics software.
• Knowledge of basic math and/or accounting.
• Ability to enter data accurately; use spreadsheet and database software.
• Ability to manage multiple deadlines and detailed processes.
• Ability to communicate effectively orally and in writing.
• Good organization skills; attention to detail.
• Ability to understand a total process flow and ensure that all details of a task are accomplished properly.
• Basic understanding of finance or budget management processes and procedures.
• Ability to work under moderate supervision and to exercise independent judgement as required.
  
  

Minimum

Required Qualifications

• High School Diploma or GED High school diploma or general education degree (GED)
• College degree or equivalent work experience.
  
  

Preferred

• College or technical school level coursework in business, or finance (Associates degree preferred)
  
  

Experience Requirements

• Minimum of one to three years related experience; or equivalent combination of education and experience.
  
  

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical And/or Recreational Marijuana Use

Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee’s protected status, or any behavior that violates this policy.

Consistent with the City’s respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.

The City is committed to providing a healthy and safe work environment. In addition to the City’s commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.

Note: Some information in your application may be public information under the Colorado Open Records Act.