Administrative Assistant

Do you love helping people, staying organized, and keeping things running smoothly? If you're the kind of person who enjoys variety in your day, thrives on building relationships, and takes pride in creating a welcoming experience, we'd love to meet you!

As our Administrative Assistant, you'll be at the face of Town Hall, greeting visitors, supporting Town departments, coordinating community programs and events, and helping deliver exceptional service to our residents. No two days are the same, and your work will make a real difference in the daily operations of our growing community.

Bring your positive attitude, strong organizational skills, and passion for customer service, we'll provide the opportunity to grow, contribute, and be part of a team that's committed to serving Timnath with excellence.

SUMMARY:

Performs general administrative and professional work in the areas of customer service and departmental support.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Serve as the primary point of contact for visitors, phone calls, and citizen inquiries, providing excellent customer service and information regarding Town services and programs.
• Maintain front desk operations, visitor logs, and security procedures.
• Provide administrative support to the Town Clerk and other Town departments, including data entry, document preparation, filing, records management, and special projects.
• Process incoming and outgoing mail and maintain organized physical and electronic records in accordance with Town retention policies.
• Maintain a clean, organized, and professional front office environment while ensuring confidentiality of sensitive and protected information in accordance with Town policies.
• Receive and process customer payments, including cash, checks, and credit/debit card transactions. Serve as Court Cashier once per month.
• Reconcile Town credit card monthly for purchases and transactions.
• Provide notary services as needed.
• Create and distribute the monthly Staff Calendar.
• Manage office supply inventory, purchasing, and replenishment, including paper products, refreshments, bottled water, and other common workplace supplies.
• Set up and clean conference and meeting rooms before and after meetings.
• Coordinate and assist with staff meetings and events, including scheduling, room setup, refreshments, and related logistics.
• Assist with coordination of Town events as needed.
• Coordinate Community Park Pavilion reservations and assist with Timnath Reservoir management.
• Manage the Adopt-a-Street Program.
• Perform routine facility upkeep tasks, including weekly maintenance of the water feature, running the dishwasher, and watering exterior plants during the spring through fall months.
• Serve as a member of the Safety and Wellness Committee.
• Performs other duties as assigned. This list is not intended to be all-inclusive.

QUALIFICATIONS:

• Strong interpersonal and customer service skills are required.
• Knowledge of office management and administrative procedures, policies, and practices.
• Knowledge of municipal operations and functions.
• Knowledge of and proficiency in computer software programs, including word processing (Microsoft Word) and spreadsheets (Microsoft Excel).
• Ability to maintain effective working relationships with Town employees, Mayor and Town Council, outside agencies, and the general public.
• Ability to operate basic office equipment (fax, printer, copier, etc.).
• Ability to communicate effectively both verbally and in writing.
• Ability to understand, follow, and relay instructions accurately.
• Ability to draft and interpret complex written instructions, policies, and procedures.
• Strong organizational skills.

EDUCATION AND EXPERIENCE:

• High school graduate
• Two years of office experience
• Notary Public, or ability to obtain certification within three months of employment

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; and talk and hear.
• The employee is frequently required to stand, walk, sit, and reach with hands and arms.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Able to sit for long periods of time.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

The Town of Timnath is an Equal Opportunity employer and provides employment opportunities in compliance with all pertinent federal, state, and local laws.

This vacancy may close earlier than the advertised closing date if a sufficient number of suitable applications are received. We encourage interested candidates to apply as soon as possible.

DEPARTMENT: Town Clerk

REPORTS TO: Town Clerk

FLSA STATUS: Non-Exempt

Hiring Range: $23.76- $26.52/hr.

Annual Salary Range: $23.76 - $32.07/hr.

Job Type: Full-Time

Pay: $23.76 - $26.52 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $24 - $32